Managing Sick Leave- A Quick Guide

Actions

Role of the Staff Member

Role of the Line Manager

First day of absence and each day thereafter

Report to Line Manager as early as possible on the first day of absence and indicate the likely duration of absence if known

Record absence and inform HR using CF012 Sick Leave Form.docx (live.com)

Doctors Certificate requirements

Submit a medical certificate to the line manager where the sick leave period extends beyond a second consecutive day absence and as necessary thereafter in accordance with UL’s Sick Leave policy

Review, record and submit to HR, monitor timeframe regarding expiry of Certificate

Claiming Illness Benefit

Staff who pay PRSI Class A should make a claim to the Department of Employment Affairs & Social Protection (DEASP) where sick leave absence exceeds 3 consecutive days. Your doctor will be required to complete an IB1 from and you must submit this form to the DEASP.

Remind staff member to apply for illness benefit, if applicable.

Long-Term absence

Maintain regular contact with your line manager, including the submission of medical certificates on an ongoing basis. Attend occupational health appointment as requested in accordance with the University’s Sick Leave policy.

Check in with staff member regularly and update HR as appropriate based on medical certificates. Monitor the submission of Certificates and follow-up on same on an ongoing basis. Ensure that medical certs are submitted to HR.  Provide details of employee support service available https://www.ul.ie/hr/current-staff/employee-relations/employee-support-…

Return to work

Fill out CF012 Sick Leave Form.docx (live.com) recording 'Return to Work' details with Line Manager. Seek a fitness to return to work certificate from your doctor.  Attend Occupational Health appointment if required.

Fill out CF012 Sick Leave Form.docx (live.com) recording 'Return to Work' details, update HR

CF012 Sick Leave Form.docx (live.com)

CX013 Sick Leave Scheme.doc (live.com)

Sick Leave Scheme Directive DoES 2014.pdf (ul.ie)

Employee Support Service | UL - University of Limerick

Please find attached a link here to supporting materials and FAQ's on the Public Service Management (Sick Leave Amendment) Regulations 2023. Should you have any queries, please contact compandbens@ul.iehttps://www.gov.ie/en/publication/0cbbe-updated-public-service-management-sick-leave-regulations-si-124-of-2014/ 

20230703 approved DFHERIS advisory note on Sick Leave amend

Circular 12-2023

HR Research Logos