Only persons conducting Relevant Work or Activities relating to Children and/or Vulnerable Persons as defined in the National Vetting Bureau (Children and Vulnerable Persons) Acts 2012 to 2016 (The Act), will be subject to vetting. You are required to clarify how this Role meets the criteria of relevant work or activities as defined in Schedule 1 of the Act. It is not sufficient just to identify the section of the schedule, which you are relying upon. You must define the criteria of the role being vetted for. Please note if the applicant’s role does not meet the vetting criteria, the application will be rejected.
The following assessment sheet SF027.3 Garda Vetting FPC Assessment Sheet can be utilised by divisions/departments to identify personnel that require vetting and foreign police clearance within their area.
The University of Limerick liaises with the Garda National Vetting Bureau (GNVB) for criminal record disclosures. PLEASE NOTE: the Garda Vetting application form, which you complete online, only covers addresses in the Republic of Ireland and Northern Ireland. For applicants who have resided outside of Ireland for a cumulative period of 36 months or more over the age of 18yrs they must also furnish a Foreign Police Clearance Certificate (FPC) from the country or countries of residence. The University however, reserves the right to request FPC for a lesser period if it so requires. This certificate should state that the applicant has no convictions recorded against them while residing there or the certificate should disclose any convictions recorded against the applicant during the term of residence.
The current Re-Vetting period is 3yrs.
The steps applicants must follow are explained below. Please follow each step carefully in order to ensure the application is processed smoothly.
WHAT YOU NEED TO DO
*In light of the current COVID-19 pandemic, we will review electronic Vetting Invitation and Proof of Identity Forms. A certified copy (a copy of a document stamped by the Guards) of one of the documents listed in Group 1 of Proof of Identity is to be provided, along with electronic versions of the required identification from Group 2 and/or Group 3.
Step 1: Complete a Vetting Invitation Form (Follow guidelines on page 1 of the Vetting Invitation Form).
Step 2: Complete a Proof of Identity UL Staff or Proof of Identity Affiliate Organisations and gather the required proof of identity documents. (All Identity documents required are detailed on pages 1 & 2 of the Proof of Identity Form. NOTE: A certified copy (a copy of a document stamped by the Guards) of one of the documents from Group 1 to be provided).
Step 3: Send the completed paperwork from Steps 1 & 2 above to firstname.lastname@example.org
Step 4: After review and acceptance of your signed Vetting Invitation Form and Proof of Identity, you will;
- Receive an e-mail from the National Vetting Bureau with a direct link to online vetting application
- Have 30 days to complete and submit the online vetting application.
The E-Vetting User Guide will provide you with assistance in completing your online vetting application.
Step 5: The National Vetting Bureau processes the application and forwards a Vetting Disclosure to the relevant organisation**.
Step 6: The relevant organisation** views the Vetting Disclosure and notifies the line manager.
Step 7: If under the age of 18, a Parent/Guardian Consent Form is also required.
*Electronic versions of vetting documents will only be accepted for the duration of the Covid-19 Pandemic.
**The Relevant Organisation is the University of Limerick. The University's affiliate organisations shall carry out the Proof of Identity checks on their vetting subjects and retain copies of all proof of identity documents.
Foreign clearance Guidelines
For applicants who have resided outside of Ireland (inclusive of Northern Ireland) for a cumulative period of 36 months or more over the age of 18 years, they must also furnish a Foreign Police Certificate (FPC) from the country or countries of residence. The University, however, reserves the right to request FPC for a lesser period if it so requires.
Applicants who require FPCs will need to:
- provide a separate FPC for each country resided in for 12 months or more (i.e. where they have resided outside of Ireland for a cumulative period of 36 months or more since the age of 18);
- ensure the FPCs are dated to take account of their most recent residency in the country/countries;
- provide a certified translation in English, where necessary;
- contact the appropriate embassy to obtain the necessary FPCs;
Providing FPCs is the responsibility of the applicant.
The below link provides a list of countries and organisation contacts that may assist you in acquiring your Foreign Police Clearance Certificate(s). Obtaining Police Clearance(s)