There are separate procedures for managing Historic Leave and Annual Leave. You can find them on the HR Procedures, Processes & Forms A - Z page.
Please follow this link to Annual & Historic Leave Procedures FAQs.
The vast majority of our communications with colleagues and students is now online, along with the continued growth and evolution in social media, Here are some guidelines and practical tips for managing your communications and making them accessible to everyone and here are six tips for minimising emails.
A guide on how to schedule emails in Outlook is available here.
The HR Division is working remotely. You should only apply for an ID card or Parking Permit if you are required to be on campus for essential activity under the Level 5 restrictions.
To renew or arrange a new ID card, please email email@example.com
Parking permits are issued by UL Buildings & Estates
The Cycle to Work application form is available here. Send your completed Cycle to Work Application Form approved by HR, together with Supplier Quotation to the Purchasing Office. Please follow these Guidelines from the UL Finance Division when getting a quotation from your supplier.
Don't forget that staff can store their bikes in locked shelters on campus. Go to UL Bike Hub and Facilities for more information.
Please read the Sick Leave Scheme for further information.
When an employee is absent because of sickness, he/she must notify by telephone the Dean/Head of Department/Manager before or within one hour after 09h00 am on the first day of absence.
Sick leave must be recorded by the Dean/HOD/Manager on a sick leave form and forwarded to HR straightaway. Please note that a delay in doing so will affect an employee’s salary.
A medical certificate must be sent to the Dean/HOD/Manager on or before the third day of absence. The Dean/HOD/Manager must forward all medical certificates to the Human Resources Division attached to the sick leave form. If the illness persists additional medical certificates must be submitted on a regular and timely basis.
Special leave with pay should only apply in lieu of sick leave for COVID-19 when an employee is advised to self-isolate and is displaying symptoms of COVID-19 or had a positive test. Medical or HSE advice should be followed. For more information, please go to the Government Publications section of the COVID-19 SharePoint Hub for staff or Contact HR.
A guide to tax relief available for home or e-working is available in the Remote Working section of the COVID-19 SharePoint site. If you require a letter from your employer confirming that you are e-working, the template for this is available on the HR website here.