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Checklist and FAQs

Graduate Conferrings

COVID 19 & OMICRON VARIANT NOTICE:

Graduands, the Winter Conferrings will be held live in UCH from Monday 17 to Wednesday 19 January 2022. These ceremonies will be for graduand attendees only.

Checklist

Have you paid all fees, cleared all debts to the University (including outstanding library fines) and returned all books to the library? You must do so by May to be eligible to graduate in June, by July to be able to graduate in August and by December to be able to graduate in January. 

You are required to confirm your attendance / non-attendance at Winter Graduation 2022 via the online registration link which will be sent to you by email to your UL student email account from ceremonies@ul.ie.  Students who choose not to attend our live conferring ceremonies will be conferred in absentia.  All Graduands will be emailed details about their graduation ceremony to their UL student email account from ceremonies@ul.ie. Graduands must access their UL student email account to access the necessary links to confirm their intention to attend and to book their graduands robes.

If you have any difficult accessing your UL student email account please contact:  Login (topdesk.net)

 

Ensure you are aware of the dress code (i.e. formal attire).

Have you ordered your academic robes? Robes are collected on the day of the graduation from EG010 at specified times.

The Competition and Consumer Protection Commission requires us to inform all students that they are free to search for academic gowns on their own behalf. A graduand may arrange to source robes from another supplier but must ensure that the gown and colours conform fully to University of Limerick standards.

Please complete and submit the online special seating requirement form by Friday, 7 January 2022 so that we can assist you with any special requirements you need to ensure your comfort and your enjoyment of the ceremony. 

Alternatively, email ceremonies@ul.ie with details in advance and we will make the best available arrangements to suit their and your requirements

Not applicable for January 2022 Ceremonies as guests are not permitted to attend.

Have you confirmed your intention to attend a dress rehearsal prior to your ceremony? Your attendance at the rehearsal is compulsory, and you must wear your robes. Please ensure that you completed the online form confirming your attendance.

FAQs

PLEASE DO NOT ATTEND YOUR CEREMONY AT UL ON THE DAY OF YOUR GRADUATION IF YOU ARE EXPERIENCING ANY SMPTOMS OF COVID-19

Do I need to wear a face mask to the ceremony?

Face coverings are mandatory and graduands will be required to wear a facemask at all times.   

How many guests may I bring?

Invitations to the Winter 2022 ceremonies are restricted to Graduands only.  In order to safely host the event, families or friends will not be permitted to attend the graduation ceremony on the day.  

Please do not attend your graduation ceremony, under any circumstances, if you are experiencing any symptoms of Covid 19

However, all our winter conferring ceremonies will be live-streamed so that families, friends and staff may view the relevant ceremony.  The link to watch the online ceremony is available at www.ul.ie/ceremonies

What Vaccine proof am I required to provide?

Your HSE Vaccine Proof is required as confirmation and proof of vaccination. Alternatively you can present your EU Digital Covid Certificate.  You will also need to show photographic ID to confirm your certificate is accurate.  Acceptable types of photographic identity are:

  • Current driving licence;
  • Passport;
  • UL Student ID card; or
  • Garda age card.

If you are visiting from outside of Ireland and the EU, you may use the official vaccination record issued by the country where you were vaccinated for COVID-19, and also provide proof of your identification.

Will there be refreshments available after the ceremony?

Unfortunately, we will not be able to provide refreshments during the January 2022 conferring ceremonies. Government guidelines in relation to numbers attending and the short turnaround time between each ceremony for deep-cleaning mean that we cannot safely provide refreshments to graduates after their ceremonies.

We trust you can appreciate we are still in uncertain times and, as such, these in-person ceremonies are being planned with regard to the prevailing government and public health guidelines.

A final word

We wish to extend our congratulations to you on your graduation from UL and we hope you enjoy your conferring day!

The ceremony lasts between an hour and 15 minutes to an hour and 30 minutes.

You should arrive one hour in advance of your graduation ceremony, collect your pre-booked robes from Phelan Conan in EGO 10, and go immediately to UCH to check in and confirm your attendance.  You must be present in the appropriate graduands dress and seated in your correct place 30 minutes prior to the commencement of the ceremony.

Not applicable for January 2022 Ceremonies as guests are not permitted to attend.

Not applicable for January 2022 Ceremonies as guests are not permitted to attend.

If you cannot attend your conferring ceremony, you will be conferred in absentia.

PhD graduands are permitted to defer graduation once, and only until the following conferring session.

Unfortunately, undergraduate graduands cannot defer.

The University of Limerick has an agreement to rent academic robes from Phelan Conan.
A link for booking academic robes will be emailed to all graduands UL student email account. 

Graduands are free to source robes independently if they conform fully to University of Limerick standards.

Your parchment will be presented to you at your graduation ceremony. 

Academic Registry will also send a email to all graduates with a link to access the digital copy of UL parchment following your graduation ceremony. 

If you do not attend, a hard copy of your parchment will be posted to your registered postal address held by Academic Registry. You can also request that your parchment be sent to an alternative address by emailing ceremonies@ul.ie. Please provide your full name, ID number and course title in the email.

If you wish to receive your parchment as Gaeilge, please email ceremonies@ul.ie by 5pm on Friday, 7 January 2022. In the email, please provide your full name, ID number and the programme you have completed

UL’s official commercial photographer and framer is Michael Martin Photography. See the Professional Photographers section of the Information for Granduands webpage for details.

Please note that freelance photographers may be on campus on the days of conferring. Do not use any of the unofficial photographers who may be on campus. Each year, some graduates complain of non-delivery of photographs or of poor-quality work by these photographers.

As the winter conferrings will take place when students are not on campus, car parking will be available on campus each day for attending graduands.