Checklist Information: 

Use the checklist below to help you to prepare for graduation day and to ensure that the day is an enjoyable and memorable occasion for you.  

We recommend that graduands do not take phones, cameras or bags with them into the ceremony.  

We encourage you to celebrate your success by sharing photographs on social media with the hashtag #ULGraduation. Follow us for updates on Twitter and Instagram

Doctoral Candidates: Please note you will be contacted separately with a link to sign up for a dress rehearsal prior to your ceremony. The rehearsal is compulsory and you must wear your robes. Please ensure you have confirmed your attendance at a rehearsal prior to the ceremony

Staff Notice: Staff members wishing to acquire robes to wear on the day please follow this link: https://phelanconan.com/hire/academic

FAQs

You are required to confirm your attendance / non-attendance via the University Concert Hall (UCH) online registration link which will be sent to you by email to your UL student email account from ceremonies@ul.ie.  Students who choose not to attend will be conferred in absentia and must complete the in absentia form. All Graduands, i.e. students due to graduate at a specific ceremony will be emailed details about their graduation ceremony to their UL student email and listed personal email account from ceremonies@ul.ie

If you have any difficulty accessing your UL student email account please contact ITD via their topdesk facility.

If you do not register for your graduation via the link provided before the stated deadline, you will not be allowed to attend your graduation ceremony, and will be conferred in absentia.

When you arrive on UL Campus on the day of Conferring you should proceed directly to EG-010 (on the ground floor of the main building)  to collect your academic robes from Phelan Conan. Students must then proceed to the Basement of the University Concert Hall to be lined up for their ceremony in order.

As this is a time consuming process, we require all students to be in the Basement well in advance of their Ceremony Start time (10:00am for Morning ceremony, 14:00pm for Afternoon Ceremony). If you arrive after this time you may be denied access to the Ceremony and will be conferred in absentia.

If you do not attend your ceremony, a hard copy of your parchment will be posted to your registered postal address held by Academic Registry. We highly recommend that you complete the In-Absentia form to update your current postal address.

It is important that you check your postal address recorded with Academic Registry for accuracy and update before graduation. See instructions to update your personal details on Student Portal.

Each graduand is eligible to receive 2 guest tickets for their Ceremony.  Request for additional tickets will only be processed on the day of your Ceremony at the UCH box office.  These are allocated on a first come first served basis. 

There will be no waiting list for extra tickets.

Children are allowed to attend the Conferring Ceremony but must have their own ticket and be accompanied by an adult.

 

Robes are available to book from Phelan Conan via an online link sent to all graduands. Read here for further detail.

Due to the implementation of a personal 3D secure password during the credit card payment process on https://www.phelanconan.com Phelan Conan Ltd staff are no longer able to take bookings over the phone. This has been created to protect your online payments and if you don’t already have a 3D secure password you can activate it by following the simple instructions during the booking process.  If you experience any further problems with 3D secure process, please contact your bank.

NameCoach is a tool that allows you to record your name pronunciation prior to your conferring ceremony. This ensures your name is pronounced correctly by the name caller as you collect your parchment on-stage.

An email is issued to all registered graduands inviting them to record their name on NameCoach.

UL’s official commercial photographer is Michael Martin Photography. See the Professional Photographers section of the Information for Granduands webpage for details.

 

Once the ceremony commences, it will take between 60 - 90 minutes. 

Therefore, we recommend graduands and guests bring a bottle of water with them on the day.

PhD graduands are permitted to defer graduation once, and only until the following conferring session. 

Unfortunately, non-PhD graduands cannot defer their graduation.

  • Have you paid all fees?
  • Cleared all debts to the University (including outstanding library fines) and returned all books to the library?
  • You must do so by May to be eligible to graduate in June,
  • You must do so by July to be able to graduate in August
  • You must do so by December to be able to graduate in January. 

Students who have outstanding fees payments have their Parchment with held by the Fees Office and will receive a Blank Parchment on the day.

Your parchment will be presented to you at your graduation ceremony.  

Academic Registry will also send an email to all graduates with a link to access the digital copy of UL parchment following your graduation ceremony.  

If you do not attend your ceremony, a hard copy of your parchment will be posted to your registered postal address held by Academic Registry.  To confirm your preferred postal address you are required to complete your SI record via this link in Academic Registry.

 

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Map of Car Parking on UL Campus

Free car parking will be available on campus each day on campus for attending graduands and guests. 

Yes. Light refreshments for all graduates and guests will be provided on the day after the ceremony.

Yes. Parchment Framing will be available to all students on the day. The service will operate in EG-010 (Ground Floor of the Main Building).