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Information for Graduands

Graduate Conferrings

You will receive a link to register for your invitations to the conferring ceremony via email, the deadline for registering is Monday, the 23rd of May

The Foundation Building, which incorporates the University Concert Hall, has international-standard access facilities for people with disabilities. Additional facilities include wheelchair positions with adjacent companion seat in the Auditorium. 

Please email ceremonies@ul.ie in advance of the ceremony so that we can provide you with the services you require.

Please let us know if you have any special requirements in advance of the ceremony so we are fully equipped to accommodate you on the day.

Each graduand must wear the appropriate academic robe during the ceremony. Robes should be hired in advance online from Phelan Conan Ltd. on www.phelanconan.comStudents can pre order online until Thursday, 9th June 2022. Phelan Conan Ltd. will be located in EG-010 (ground floor of the Main Building) on graduation day at the following times for robe collection:

Prebooking of robes is essential prior to the Ceremony and failure to do so may lead to non-availability on the day.  Students without the correct robe will not be permitted to graduate. If you are not robed in time, it will not be possible to allow you to graduate.   The cost of hiring a set of robes is €43 for advance booking (strongly recommended) or €45 on the day.

 

Please note the staff deadline date to order online is 9th January 2022.

The Competition and Consumer Protection Commission requires us to inform all students that they are free to search for academic gowns on their own behalf.   A graduand may arrange to source robes from another supplier, but must ensure that the gown and colours conform fully to University of Limerick standards.

Prior to the Ceremony

Due to the large number of people involved in the graduation ceremonies, it is important that you arrive on time. Once you are robed , you should enter the Foundation Building by the Concert Hall car park entrance (see campus map for details).  You are requested to be robed and present by 10h15 for the morning ceremony or 14h15 for the afternoon ceremony at the latest in the foyer of the Foundation Building (lower ground floor) outside Lecture Theatre FB028. Late arrivals will be conferred in absentia.

We recommend that graduands do not take phones, cameras or bags with them to the ceremony.  

Members of staff will organise you and your fellow graduands in the correct order, for seating during the ceremony and for receipt of parchments. 

PLEASE NOTE THE UNIVERSITY OF LIMERICK IS  A NON-SMOKING CAMPUS.

Health & Safety Notes

Upon entering the University Concert Hall, please familiarise yourself with the nearest exit. In the unlikely event of an evacuation being necessary, bear in mind that there are exits from the stage in addition to the visible exits in the auditorium itself. You must exit from the building and not just from the auditorium to the atrium.

Should you require medical attention, qualified and approved medical personnel are on duty throughout the Ceremony. 

Finally, before entering the University Concert Hall, please switch off your mobile phone.

Order of Proceedings

  • Academic procession
  • The President convenes a meeting of the University for the purpose of conferring academic awards.
  • The Provost & Deputy President presides over the ceremony.
  • The Dean delivers a welcome address.
  • The Dean presents the graduands.
  • The graduands are called to receive their awards.
  • The President confers the awards.
  • The President delivers a conferring address.
  • The academic procession and new graduates retire

During the Ceremony

Following the Dean's welcoming address, you and your fellow graduands will be guided from your seats by staff to line up near the stage area.

When your name is called, you should approach the stage to receive your parchment. After you have collected your parchment, you should descend the stage and return to your seat. Your cooperation with staff during this process will be much appreciated.

If you do not attend the ceremony, your award will be conferred in absentia, your name will still be called out on the day and your parchment will be posted to your registered address with Academic Registry (please ensure that this is updated with Academic Registry in advance).

After the Ceremony

When the ceremony has concluded, recessional music commences and everybody stands. The President and members of Governing Authority don their caps. The Mace Bearer removes the mace from its pedestal and leads the platform party from the stage, which is followed by the academic procession and the new graduates of the University. The academic procession exits the University Concert Hall using the same route as when entering. Again, University staff will provide guidance.

Led by the Mace Bearer, the academic procession proceeds to the Foundation Building Atrium. You are requested to continue in procession until you arrive at the reception. 

Congratulations on the successful completion of your doctoral studies at the University of Limerick. Doctoral conferrings at UL differ from other such conferrings in the country. You will receive written confirmation outlining details of your rehearsal, and you must confirm your intention to attend. On the day of graduation, you must present yourself for a dress rehearsal prior to your conferring. This is compulsory. You must wear your robes at the rehearsal.

The Irish Sign Language Act 2017 recognises Irish Sign Language (ISL) as an official language of the Irish State and places a “duty on all public bodies to provide Irish Sign Language users with free interpretation when availing of or seeking to access statutory entitlements and services”.

Please contact this Office at ceremonies@ul.ie if you wish to avail of Irish Sign Language interpretation services at any of the UL ceremonies listed on this webpage.

To ensure we can provide this service, provide contact us at least three weeks in advance of the event.

Before you are permitted to graduate, you must have paid all fees and library fines and returned all books and property to the University a month before you graduate, i.e. in July if you are graduating in August, in December if you are graduating in January and in May if you are graduating in June.

It is UL policy that students with an outstanding balance owing are not permitted to graduate.

The official photographers for the conferring ceremonies will be located in EG-010 after each ceremony has taken place.

The official photographer is Michael Martin - (061) 418205 | info@michaelmartinphotography.ie | www.michaelmartinphotography.ie

The standard package costs €45. The package comprises:

  • One 10x8 print on UL-embossed mount
  • Two 5x4 prints of the same photograph

Extra prints and frames are also available.

If you have any problem or query relating to graduation photography, please contact Padraig Hyland, Office Services Manager, Information Technology Division on (061) 213123 or at Padraig.Hyland@ul.ie

Unofficial photographers try to ply a trade in the grounds and car parks of the University on conferring day. In the past, graduates have complained of non-delivery and poor quality of photos from these photographers. The University accepts no responsibility for arrangements made by graduates with unofficial photographers. Graduates are strongly advised to deal only with the official photographers.

Parchment Framing will be available to all students after each ceremony. The service will operate in EGO-10 (Ground Floor of the Main Building).

Light refreshments will be provided in the Atrium (outside the University Concert Hall) after each Ceremony.

Go to https://www.ul.ie/visitorcentre/shop/corporate-graduation-gifts to check out graduation gifts available from the Gift Shop at the Visitor Centre.