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Student Vetting

It is the policy of the University of Limerick that students on any of the UL Programmes with a Vetting Requirement or whom the University places or makes arrangements for placement at a relevant organisation as part of the student’s course of education, training or scheme, including any internship scheme, where such placement requires the student to participate in ‘relevant work or activities’ relating to children or vulnerable adults, must be vetted in accordance with the University of Limerick’s Student Vetting Policy can be found at the UL Policy Hub

The University must receive either a vetting disclosure from the National Vetting Bureau or confirmation from the relevant organisation that the relevant organisation has received a vetting disclosure from the National Vetting Bureau in respect of the student.

If a student’s placement involves ‘relevant work or activities’ relating to children or other vulnerable persons, the provisions of this policy apply whether or not the student has unsupervised access to or assumes a position of responsibility with a child or vulnerable adult. This is in compliance with the National Vetting Bureau (Children and Vulnerable Persons) Act 2012-2016.

If you are undertaking a programme that is included on the UL Programmes with a Vetting Requirement list above, or have been requested to be vetted in order to undertake a Coop/Teaching Practice Placement, please access the required vetting documents in the relevant section below.

The Student Vetting Process

Student Vetting Process

Undergraduate students are required to print off, fill out and submit the following vetting documents as per instructions in the Undergraduate Information Cover letter:

Undergraduate Student Vetting Information Cover Letter 

National Vetting Bureau Vetting Invitation (NVB(1) - this is a preliminary short form for you to fill out. A link to the full online vetting application form will then be sent to you by the National Vetting Bureau once this form has been processed by UL. The online application must be completed within a month of receipt or it will expire and you will need to restart the process.

Photographic Identity Form 2 - which has to have been certified by one of the approved certifiers listed on the form. Forms that are submitted uncertified, can not be processed.

National Vetting Bureau Parent/Guardian Consent Form (NVB3) - only to be completed if you are under 18 years of age, and must be signed by your parent/guardian.

You will also be required to submit a Police Clearance Certificate if you have lived abroad for more than 6 months since over 16 years of age. Further details can be found in the Undergraduate Information Cover Letter and in the Useful Links section of the main UL Student Vetting webpage. Original Police Clearance Certificates should be submitted by registered post. (If PCCs are requested for another purpose, they can be returned following validation, on request).

International Non-EU students will also be required to sign a Sworn Affidavit in the presence of a Commissioner of Oaths/Solicitor following arrival in Ireland. Please make an appointment with a Commissioner of Oaths/Solicitor and print off the blank Sworn Affidavit here and bring to your appointment to sign in the presence of the Commissioner of Oaths/Solicitor. You will need to bring your passport to this appointment and the cost will be €10. Commissioner of Oaths Information. Details for Solicitors in your locality can be searched for online.

Please submit the signed Sworn Affidavit to the CDV Unit, UL when completed.

Confirmation of Vetting Process

You will receive a number of emails during your vetting process. The first is when your Vetting Invitation form is received and processed, another if you are outstanding submission of any documents, one when your E-Vetting application form has been processed by the National Vetting Bureau and finally an email from UL advising that the vetting process is complete.

Confirmation of vetting for your programme placement is provided by your Course Director.

Please note that your registration remains provisional until you have complied with UL’s student vetting requirements.  

Postgraduate students are required to print off, fill out and submit the following vetting documents as per instructions in the  Postgraduate Student Information Cover Letter:

Postgraduate Student Information Cover Letter

National Vetting Bureau Vetting Invitation (NVB1) - this is a preliminary short form. A link to the full online vetting application form will be sent to you by the National Vetting Bureau once this form has been processed by UL. The online form must be submitted within a month of receipt or it will expire and you will have to start the process again.

UL Photographic Identity Form 2 - which has to be certified by one of the approved certifiers listed on the form and then submitted as directed. If the form is submitted uncertified, it can not be processed.

Copy of your UL Programme Offer Letter (or utility bill showing home address) as proof of your home address.

You are required to submit a Police Clearance Certificate if you have lived abroad for more than 6 months since over 16 years of age. Further details can be found in the Postgraduate Student Information Cover Letter and in the Useful Links section of the main UL Student Vetting webpage.

International Non-EU students will also be required to sign a Sworn Affidavit in the presence of a Commissioner of Oaths/Solicitor following arrival in Ireland. To do so please make an appointment with the Commissioner of Oaths/Solicitor and print off the blank Sworn Affidavit here bring to your appointment to be signed in the presence of the Commissioner of Oaths/Solicitor. You will need to bring your passport to this appointment and it cost €10. Commissioner of Oaths Information. Details for Solicitors in your locality can be searched for online.

Confirmation
When your online Garda Vetting Application has been processed, you will receive an email from the National Vetting Bureau advising you that a vetting disclosure has been returned on your behalf. However please note that your UL Vetting process is not complete until you have received an automated email confirming this from the University of Limerick.
Confirmation of vetting for your programme placement is provided by your Course Director.

Please note that your registration remains provisional until you have complied with UL’s student vetting requirements. 

International students are required to print off, fill out and submit the following vetting documents as per instructions in the International Information Cover letter.

International Student Information Cover Letter

National Vetting Bureaus Invitation Form (NVB 1) - this is a preliminary short form for you to fill out. A link to the full online vetting application form will then be sent to you by the National Vetting Bureau once this form has been processed by UL. The online application must be completed within a month of receipt or it will expire and you will need to restart the process.

Photographic Identity Certification Form 2 - which has to have been certified by one of the approved certifiers listed on the form. Forms that are submitted uncertified, can not be processed.

National Vetting Bureau Parent/Guardian Consent Form (NVB 3) - only to be completed if you are under 18 years of age, and must be signed by your parent/guardian.

Copy of your UL Programme Offer Letter (or utility bill showing home address) as proof of your home address.

You are required to submit a Police Clearance Certificate if you have lived abroad for more than 6 months since over 16 years of age. Further details can be found in the Postgraduate Student Information Cover Letter and in the Useful Links section of the main UL Student Vetting webpage.

​International Non-EU students will also be required to sign a Sworn Affidavit once in the Country. You will need to make an appointment with a Commissioner of Oaths/Solicitor to which you will need to bring the blank Sworn Affidavit here, to be signed in the presence of the Commissioner of Oaths/Solicitor.  You will also need to bring your passport to this appointment and the cost will be €10. For information regarding a Commissioner of Oaths please click here.  Solicitors in your locality can be searched for online.

Vetting Form Submission
Vetting documents should be submitted as instructed in International Student Cover Letter.
If you cannot find the answer to your question on the UL Student Vetting website, please email: ULStudentVetting@ul.ie 

Confirmation
When your online Garda Vetting Application has been processed, you will receive an email from the National Vetting Bureau advising you that a vetting disclosure has been returned on your behalf. However please note that your UL Vetting process is not complete until you have received an automated email confirming this from the University of Limerick.
Confirmation of vetting for your programme placement is provided by your Course Director.

Please note that your registration remains provisional until you have complied with UL’s student vetting requirements.  

International Students who have completed their UL programme and require a criminal history check or similar for their time in Ireland should consult the Data Protection and An Garda Siochana website for further information on how to make such a request.  Alternatively, email Data Protection Unit

Undergraduate COOP Students are required to download the following vetting documents and proceed as per instructions in the Coop Student Information Cover letter:

Coop Student Vetting Information Cover Letter

National Vetting Bureau Vetting Invitation (NVB1)  - this is a preliminary short form for you to fill out. A link to the full online vetting application form will then be sent to you by the National Vetting Bureau once this form has been processed by UL. The online application must be completed within a month of receipt or it will expire and you will need to restart the process.

Photographic Identity Form 2  - which has to have been certified by one of the approved certifiers listed on the form. Forms that are submitted uncertified, can not be processed.

National Vetting Bureau Parent/Guardian Consent Form (NVB3) - only to be completed if you are under 18 years of age, and must be signed by your parent/guardian.

You will also be required to submit a Police Clearance Certificate if you have lived abroad for more than 6 months since over 16 years of age. Further details can be found in the International section or in the Useful Links section of the main UL Student Vetting webpage. Original Police Clearance Certificates should be submitted by registered post. (If PCCs are requested for another purpose, they can be returned following validation, on request).

International Non-EU students will also be required to sign a Sworn Affidavit in the presence of a Commissioner of Oaths/Solicitor following arrival in Ireland. Please make an appointment with a Commissioner of Oaths/Solicitor and print off the blank Sworn Affidavit and bring to your appointment to sign in the presence of the Commissioner of Oaths/Solicitor. You will need to bring your passport to this appointment and the cost will be €10. Commissioner of Oaths Information. Details for Solicitors in your locality can be searched for online.

Confirmation
When your online Garda Vetting Application has been processed, you will receive an email from the National Vetting Bureau advising you that a vetting disclosure has been returned on your behalf. However please note that your UL Vetting process is not complete until you have received an automated email confirming this from the University of Limerick.
Confirmation of vetting for your programme placement is provided by your Course Director.

Please note that your registration remains provisional until you have complied with UL’s student vetting requirements.  

Prior to undertaking the placement element of your programme, your Vetting must be confirmed by the Organisation that has vetted you.

The UL Vetting Confirmation and Placement Agreement Form is for students who have been vetted by the University of Limerick and must be signed by your Course Director and provided to your Placement Provider in order to undertake the placement. 

The Placement Provider Vetting Confirmation and Placement Agreement Form is for UL students who have been vetted by their Placement Provider and this form must be signed by your Placement Provider and returned to the CDV Unit to confirm your vetting.

The UL Student Vetting process is managed by the Complaints, Discipline & Vetting Unit.

Original Student Vetting documents should either be posted to the CDV Unit, Plassey House, University of Limerick, Limerick, V94 T9PX, Ireland, or submitted to the Student Vetting Dropbox in the Foyer of the Main UL Reception.

If you need more information please email: ULStudentvetting@ul.ie