What’s the Project About?
The scope of the project is to introduce an Online Form & Workflow solution, which with time, will replace existing, manual, paper-based form processes. The solution will help drive efficiencies, by reducing the time and effort of processing paper forms. There are three key components to the Online Form & Workflow solution:
- Ability to complete & submit Online Forms (Using Infowise).
- Ability to assign the Online Form through the various stages of the given approval process electronically (Using PowerAutomate).
- Reporting – This captures the status of a process, who currently owns the process as well as capturing the full audit trail of the process, including date and timestamps (Using Sharepoint Online).
What does this mean for me?
Human Resources were one of many divisions that expressed the need to migrate onto an Online Form & Workflow solution. The consensus throughout the Campus, was that the HR Recruitment Pack Process would drive many efficiencies, throughout many Faculties & Divisions, and was therefore identified to be the pilot solution. EHS, AHSS, HR and ITD all played a vital role in the implementation of Phase 1 and these areas are now live on the Online HR Recruitment Pack since June 2020.
In Phase 2, we envisage that all Faculties and Divisions throughout the Campus will have the ability to submit and approve their Recruitment Pack approved electronically.
Status & Success Metrics
Phase 1 of the Project is now fully operational and the project is officially closed.