Exhibitors: Prepare for the Autumn Careers Fair 2027
Everything you need to know before the Careers Fair
Arrangement / set-up details
Please note the arrangements below for the day to run as smoothly as possible:
Set-up: 9.00 am – 10.30am
Opening times: 11.00 am – 2.30pm
Dismantling: 2.30pm – 4.00pm; we would ask exhibitors to stay until 2.30pm as students in lectures may attend the Fair after 2.00pm.
Deliveries / storage of material
If you plan to send your exhibition stand or supplies of material in advance, the courier must be given clear instructions.
The stand and material should be sent directly to the UL Arena, Eircode V94 XT66 marked 'Materials for the UL Careers Fair', with your company name clearly visible.
Deliveries will be accepted between 9am and 5pm on the Monday and Tuesday before the Fairs.
Couriers
If using a courier to deliver your stand, please make them aware of the delivery instructions above. In previous years, we have experienced problems with materials incorrectly labelled or sent to the wrong location. The contact for deliveries will be the Duty Manager UL Arena, Telephone (061) 213 555
On arrival at the UL Arena, the courier should go to the main reception and get all deliveries signed in. Failure to do this could result in materials going missing, and the University takes no responsibility if these instructions are not followed.
Material drop-off 23 September
The venue for the Careers Fair is the University Arena.
Please review the campus map showing the venue's location (Building No. 22 ).
Direction signs will be in place on the day. It will be possible to park (for a short period only) at the back entrance of the University Arena, to off-load stands and material.
As this is a restricted area, vehicles must be moved once the material has been off-loaded. Vehicles left unattended in this area will be clamped/removed.
Parking
Visitor Parking has been arranged for you in Troy Studios.
Parking regulations are strictly enforced on campus, and vehicles parked in restricted areas are clamped.
Parking will only be available for exhibitors who have requested a space, you can request your space by emailing careers@ul.ie
We can guarantee only ONE parking space per organisation.
Additional parking may be available in the other public pay car parks on campus.
Please note: Troy Studios Car Park is a private facility. We ask all visitors to follow the directions of security staff when parking.
The car park closes strictly at 5.00pm. After this time, it is managed by an external security company, and a call-out charge will apply if access is required to release vehicles.
Registration
On arrival at the UL Sports Arena, all exhibitors are requested to register with the Careers Service. Our stand will be located at the top of the exhibition hall. A member of the Careers Fair team/crew will direct you to the location of your stand.
Get social
Use #ULCareersFair to let us know when you have arrived.
Careers Service / CECD Team
The CECD stand is located at the top of the exhibition hall, where members of the Careers Service team can assist you.
Events crew
We have an Events Crew available throughout the day should you need any assistance during the event.
Refreshments / lunch
Refreshments (tea/coffee/water/sandwiches/muffins/fruit) are available throughout the day in the Refreshment Area (located near the entrance)
Bathrooms
Bathrooms are at the top of the exhibitor area and will be signposted.
Stand / space allocation
The space allocated to each stand is 3m x 2.5m, with a table and two chairs. We recommend that stand set up is complete 30 minutes before opening to avoid congestion.
NB: Promotional products such as balloons and drones are not allowed as this can interfere with the fire suppression systems.
Broadband capability
There will be wireless internet access available in the exhibition hall. Due to the large volume of exhibitors, we advise that video clips be downloaded to laptops in advance to avoid congestion.
Directions
University of Limerick is situated approximately 6km from the city centre, on the Dublin road, and approximately 35km from Shannon Airport.
See further details on travelling to the University.
Travelling by air: Shannon International Airport is approximately 35km from the University campus. The taxi journey to the University takes 30-40 minutes, depending on traffic.
Train: Regular rail services connect Limerick with Dublin, Cork, and other locations. Taxis are available from the Train Station and the city centre to the University.
Accommodation
The following hotels are close to the University:
Carlton Castletroy Park Hotel
Kilmurry Lodge
Travelodge
Special requirements / requests
If you have any special requirements, please get in touch with the team at 353 (0)61 202476 or by email at careers@ul.ie, and we will do our best to accommodate your requests.
Students
Please be aware that there will be some students who are not final-year students attending the Fair who are developing career strategies for the future and will be looking forward to engaging with you.
Stands / dismantling
Stands must be dismantled and removed before 4.00 pm as the facilities will be used for other activities during the evening.
A courier must be advised of this requirement if they collect the stand.
The stand and material must be clearly marked with the company name and address.
We cannot accept responsibility for stands / material that has not been removed after the Fair.
