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Garda Vetting & Foreign Police Clearance

Only persons conducting Relevant Work or Activities relating to Children and/or Vulnerable Persons as defined in the National Vetting Bureau (Children and Vulnerable Persons) Acts 2012 to 2016, will be subject to vetting. You are required to clarify how this Role meets the criteria of relevant work or activities as defined in Schedule 1 of the Act.  It is not sufficient just to identify the section of the schedule, which you are relying upon.

You must define the criteria of the role being vetted for. Please note if the applicant’s role does not meet the vetting criteria, the application will be rejected.

The University of Limerick liaises with the Garda National Vetting Bureau (GNVB) for criminal record disclosures. PLEASE NOTE: the Garda Vetting application form, which you complete online, only covers addresses in the Republic of Ireland and Northern Ireland. For applicants who have resided outside of Ireland for a cumulative period of 36 months or more over the age of 18yrs they must also furnish a Foreign Police Clearance Certificate (FPC) from the country or countries of residence. The University however, reserves the right to request FPC for a lesser period if it so requires. This certificate should state that the applicant has no convictions recorded against them while residing there or the certificate should disclose any convictions recorded against the applicant during the term of residence.

The steps applicants must follow are explained below. Please follow each step carefully in order to ensure the application is processed smoothly.

What you need to do

Step 1: To start the vetting process you will need to manually complete a Vetting Invitation Form and provide Proof of Identity UL Staff or Proof of Identity Affiliate Organisations to the relevant organisation*

  • Print the vetting invitation form & Proof of Identity Form
  • Complete and sign the vetting invitation form
  • Provide proof of identity (original documents only) to your line manager and ensure they validate the documents by signing the Proof of Identity declaration form

Step 2: Send the completed paperwork (Invitation and signed declaration, originals only) to: H&S Unit, HR Division, University of Limerick, Main Building D1-054.

Step 3: After receipt and acceptance of your signed invitation form and declaration, you will;

  • Receive an e-mail from the National Vetting Bureau with a direct link to online vetting application
  • Have 30 days to complete and submit the online vetting application.

Step 4: The National Vetting Bureau processes the application and forwards a Vetting Disclosure to the relevant organisation*.

Step 5: The relevant organisation* views the Vetting Disclosure and notifies the line manager.

Step 6: If under the age of 18, a Parent/Guardian Consent Form is also required.

*The Relevant Organisation is the University of Limerick. The University's affiliate organisations shall carry out the Proof of Identity checks on their vetting subjects and retain copies of all proof of identity documents.

Foreign clearance Guidelines

For applicants who have resided outside of Ireland (inclusive of Northern Ireland) for a cumulative period of 36 months or more over the age of 18 years, they must also furnish a Foreign Police Certificate (FPC) from the country or countries of residence. The University, however, reserves the right to request FPC for a lesser period if it so requires.

Applicants who require FPCs will need to:

  • provide a separate FPC for each country resided in for 12 months or more (i.e. where they have resided outside of Ireland for a cumulative period of 36 months or more since the age of 18);
  • ensure the FPCs are dated to take account of their most recent residency in the country/countries;
  • provide a certified translation in English, where necessary;
  • contact the appropriate embassy to obtain the necessary FPCs;

Providing FPCs is the responsibility of the applicant.