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Reading Lists

Providing essential e-resources and online reading lists, AY2020/21 Semester 1

To prepare for the Academic Delivery Model planned for AY2020/21, the Library & Information Services Division is embarking on a drive to develop the Reading Lists Online service.  This service gives students direct access to course readings via their virtual learning environment, including recommended books, articles and other resources identified in reading lists by teaching staff. 

Having your Reading Lists Online will ensure that:

  • All modules for the new semester have a reading list available to students via Sulis or Moodle
  • Access to electronic formats of essential reading is prioritised

Faculty should send reading lists to libinfo@ul.ie highlighting a maximum of 3 essential items, with an indication of priority and an estimate of class size if possible.  These will be fast-checked by the Library and connected to existing electronic library holdings.  Where none of the essential items is available electronically, the Library will endeavour to acquire these through purchase or digitisation, subject to budgetary and copyright considerations.

Evidence internationally shows that student engagement with the academic resources in online reading lists is higher when faculty create and manage their own list.  Library staff will therefore also provide training and support to those who wish to build their own lists within the VLE using the reading list software. 

Teaching staff who need help using the Reading Lists software should contact libinfo@ul.ie and one of our library team will show you what to do.

Benefits

There are many benefits to online reading lists systems, as demonstrated by the many universities internationally that have successfully implemented this model.  The rationale is further driven by the campus closure due to the COVID-19 epidemic and the subsequent blended Academic Delivery Model planned for AY2020/21.  As part of the Academic Delivery Working Group, the Library’s priority is to support alternatives to physical library resources through the selection of electronic resources at module level and the adoption of the reading list system.  The background and underlying rationale are further articulated as follows:

  • Module content must be prepared for virtual access as far as possible, as stated in the Academic Planning Guidance Principles.
  • Providing electronic reading list content to students within the VLE is a quick win and impactful step for virtual delivery of all modules.
  • Seamless access to electronic reading list content within the VLE improves the student experience of remote learning.
  • Reduced numbers on campus due to social distancing will significantly impact student access to printed material in the library building.
  • Circulation of printed materials will be further restricted by the current requirement to quarantine books for 72 hours after they have been returned from loan.

READING LISTS FOR STAFF - login

Introduction

Reading Lists Online is an interactive, student facing reading list system that allows teaching staff to build lists for students and to manage, edit and update them in one place.  For online teaching and learning it is critically important that we provide e-resources to our students so we encourage all teaching staff to interact with electronic collections in the library when building lists.

Your reading lists are integrated with Sulis and Moodle course sites, allowing students to click straight to the library catalogue record, journal article or e-book. 

If you require assistance with your reading list, building it, or sourcing material for it, please contact the library at libinfo@ul.ie

Getting Started – How to Create a Reading List

This short video explains how to work on Reading Lists in SULIS and shows you how to add material to your list https://web.microsoftstream.com/video/761d0981-4683-424c-8063-c4efe5356bdf

To begin working on your list go to https://www,ul.ie/library/readinglists and use your UL username and password to log in.

If you are using Moodle for your teaching or if you would prefer that the library builds your reading list, please email your reading list to libinfo@ul.ie Send the reading list as early as you can in the summer, but no later than August 28th 2020. Highlight 3 essential items that your students need to have electronic copies of. The lists will be fast-checked by the Library and connected to existing electronic library holdings.  Where none of the essential items are available electronically, the Library will endeavour to acquire these through purchase or digitisation, subject to budgetary and copyright considerations.

 

 

Add items to your list from UL’s Library collections

Create A Reading List

You can easily add items to your reading list for students, or build your own personal reading list called 'My Collection'.  At a later stage, you may copy, or drag-and-drop from 'My Collection' list to the student's 'Reading List'.

01 Log In from your VLE and Create a Reading List Page

This tutorial will demonstrate logging in to Leganto from the Learning Management System (LMS), Brightspace, but in your case, you can access via Sulis or Moodle, or the link below. The tutorial instructs on how to begin creating a reading list page for your course, and how to insert sections e.g. semesters, weeks, etc. 

02 Log In from Leganto and Create a Reading List Page

This tutorial starts by accessing the 'Leganto' url, but in your case, you may go directly to Sulis or Moodle and select ‘Reading Lists’ from the menu.  The Reading List option is available to all SULIS sites. The tutorial will then demonstrate how to find materials, add them as citations to your Reading List, deliver them to your students, and communicate with library staff and students alike.

 

If you need help with your reading lists please send us your query via libinfo@ul.ie and always include the name of your course/module.

Add items to your list from non UL collections

This short video explains how to work on Reading Lists in SULIS and shows you how to add material to your list https://web.microsoftstream.com/video/761d0981-4683-424c-8063-c4efe5356bdf

To begin working on your list go to https://www,ul.ie/library/readinglists and use your UL username and password to log in.

You only need to build a module reading list once, it rolls over automatically every year meaning that there is only a maintenance check every year so that your list is up to date for what you are teaching. Continuous editing, adding new material, is an option that some lecturers may prefer and if so please follow the instructions here. 

03 Add/Delete items via Read Lists Search

Search for titles in the library catalogue to add to your course's reading list.

04 Add items via Upload

Upload your own documents (such as PDF files, etc.) and add them to your reading list with an option of adding a note to your students.

05 Add items from Web via 'Cite It!' Widget

Install 'Cite It!' to easily add webpages or online articles to your 'Reading List' or 'My Collection'.

06 Add items via RIS File import

Import a Research Information System (RIS) file, to add to your reading list.  You can import either directly into the list, or into the 'My Collection' section, from where the item can be added to any of your reading lists.  You can also export the items of a given list into the RIS format.

07 Add items directly from a Citation Manager

You can easily add items to your reading list from your citation manager, such as RefWorks, EndNote or Zotero.

08 Viewing and Editing Reading Lists / Sending Requests and Notes to Library or Students

View and edit the details of your reading list items.  You can place requests (such as digitization, purchase request, etc.) to library staff regarding an item, write public notes for students, add a due date for reading them, etc.

Sending Your List to the Library and Publishing it for Students

The library will build lists for modules, send the list of citations to libinfo@ul.ie in standards formats, i.e. Word, PDF.  If you prefer to work on the list yourself, the instructions for publishing and sharing are detailed below. 

09 Send Reading Lists to the Library for Processing

Once you've finished compiling a reading list and have tagged the Essential Readings and indicated material you want to Source for Module send it to the library staff for processing. 

10 Publish Reading Lists for Students / Create a Permalink / Follow a Reading List

Publish your Reading List Online to make it available for students. A Permalink gives you the option to share your reading list with people.  They must have a UL account in order for you to share a list with them. You can also download a list to share with a collaborator.  Download it as an LGN file and share that with them.  They can upload it to their own reading list if you give it to them in this format.  See more in section 11 below.  You can also follow reading lists published by others for "all students".  (How to create a Permalink begins at 1:30 ; Follow A Reading List begins at 1:56 in this tutorial).

11 Managing Collaborators for a Reading List

Add your colleagues and fellow instructors as reading list collaborators, allowing them to add and annotate citations. You can also add them as owners to your list, allowing them to manage collaborators as well.  Lists can be downloaded in many formats, making it easy to share them online or offline.

12 Student Interaction with Reading Lists

Leganto encourages social interaction regarding the course reading. Students can like items, post comments in the discussion thread, mark items as read, etc. As the reading list owner, you can moderate discussions. Students can update their profile including importing Facebook profile details. Users can also change their accessibility settings, updating font size, contrast mode, etc. to improve visiblity.

13 Notifications

Leganto's notifications section alerts you to changes made to your reading list.

How to Get Something Digitised For Your Students or Add Notes to an Item

Where none of the essential items for your reading list are available electronically, the library will endeavour to acquire these through purchase or digitisation, subject to budgetary and copyright considerations. It is important to note, not all printed books are available as ebooks.  If a title is not available electronically faculty will be contacted and assisted in selecting an alternative text.

The ordering of printed reading list material will not be prioritised during this academic year but will be kept on file for possible purchase at a later date. Supplementary reading material that is on lists will be connected to library holdings where available. The library will scan and upload essential chapters of printed books or articles, subject to copyright limitations.

The reading list service is the preferred way to order material for taught programmes.  New items will only be ordered if they are sent as part of a module reading list and associated workflows, and are in line with the above guidelines.

Faculty can send their lists to the library by emailing libinfo@ul.ie as soon as possible and at the latest by 28th August 2020. Reading lists will be processed by the library over the summer in a first come, first served basis.  Send reading lists in standards formats, i.e. Word, PDF. Lists received in September may not be ready for Week 1.

08 Viewing and Editing Reading Lists / Requests and Notes to the Library or Students

View and edit the details of your reading list items You can place requests (such as digitisation, purchase request, etc.) to library staff regarding an item, write public notes for students, add a due date for reading them, etc.

If you wish to digitise an item for your students and you are already using Reading Lists Online, you do not need to do anything.  Library Services will create digital copies of items on your reading list where this is the best way to deliver them to students.

Library Services can only digitise items within the limits of Copyright law and licences and, as the Library provides many e-journals and e-books, we will normally only digitise items that are not already available in an electronic format.

We recommend that you submit your reading lists as soon as they are ready, and a minimum of 4-6 weeks ahead of the course start date, to give us time to digitise items for your students.

If you are not using Reading Lists Online, please refer to the tutorial links provided or send us your query via Ask Us including the name of your module.

 

F.A.Q.s

Q:  What about ebooks that are expensive but absolutely essential? Will the library buy these?

A:  Faculty librarians will liaise with lecturing staff regarding expensive ebooks i.e. over €300.

 

Q: What if the library can’t get an ebook of the only book I am recommending to my students?

A:  Many publishers do not sell their ebooks to University libraries e.g. SAGE, Penguin Random House, Macmillan Red Globe and others. It is possible for students to buy individual access to ebooks directly from these publishers but we suggest that you consider alternatives for your reading lists so that students do not have to buy books themselves.  Here is what you can do if there is no ebook available for a title that you want your students to read:
 

Search Ebook Central’s 179,000 ebooks that UL subscribes to; use Advanced Search for the author whose work you want students to read

Search for articles that the library subscribes to for works by the same authors or in the subject area

Ask the library to make a digital copy of a chapter from a book in the library on the Reading List

Ask the library to source a chapter or article through Inter Library Loan

If your students want to buy an ebook themselves, it is important to consider the format e.g. Kindle, epub, mobi and it is important that an ebook can be annotated. Sellers like Kortext and even Macmillan offer reasonably interactive textbooks so this is something the library can talk to you about if necessary.

 

Q: What happens if my students need 2 or more chapters of a book that the library has in print?

A: Copyright law means that only a single chapter, or 10% of a printed book, can be digitized and put on a University VLE. The faculty librarian will work with the lecturer to identify the chapter that is critical to the student’s learning and make that available on the VLE.

 

Q: What if my reading list has 5 prime texts, but the library said only tag 3 essential items to be got electronically?

A: Library staff building reading lists can tag any 3 recommended Prime Texts as Essential Reading.  If the book is already in the library’s collections, they will link to that. One new ebook will be bought from the items you’ve indicated are Prime Texts.

 

Q: How do we make sure students aren’t ‘queueing’ for access to ebooks as can sometimes happen?

A: The library attempts to buy the best value access to ebooks, beginning with what’s known as unlimited access, often the most expensive option but representing the best value for large classes that rely heavily on  a single ebooks. The other access models i.e. single user and three-user can generate an automatic digital ‘queue’ and our Collections Services unit monitors usage and can trigger another purchase of an in-demand title, or can reduce the amount of hours a student can access a title, in the same way that additional print copies supports high demand books. Where possible, alternative, already available ebooks, should be considered so that an over-reliance on a single ebook does not materialise.

 

Q:  If I send in my reading list and have not indicated what is Essential Reading or Prime Texts, what does the library do about getting ebooks for my students?

A: When submitting a reading lists, faculty are asked to prioritise 3 essential items, this helps the library to source the most critical material. If nothing is prioritised on a reading list, the library will select any 3 books that are available as ebooks to connect students to via their reading list.

 

Q.   How do I ask a copyright holder for permission?

A.   Please refer to our Guide to Copyright LibGuide for information.

You should request permission from a copyright holder when neither law nor licence permit you to use a copyrighted work in the way you’d like to.

For books and journal articles the copyright holder is normally the publisher but check the copyrighted statement. For material on websites, the copyright holder may be the individual creator or owner of the website.

Once you have identified the copyright holder write to them providing the following details:

-- the work you want to copy

-- a link to the work (if on the web)

-- your intended use (purpose, format and location)

-- the amount / pages you want to copy

-- number of students on the course (if applicable)

Only use the copyrighted materials if you receive a positive reply and always keep on file any correspondence as proof of permission.

 

Q.   What should I do if I receive an infringement notice?

A.   If you receive an infringement notice, take it seriously and don’t ignore it.

1.   Acknowledge receipt of their letter, or email, and confirm that you will look into the matter.

2.   Make no comment on whether you believe your use of their work is legitimate or not.

3.   Ask the complainant for more information if this would help.

4.   Take any action that will placate the complainant and stop the situation getting worse. For example, if the complaint is about     making content available online, temporarily remove it.

Once you have all the relevant information decide if you think you have infringed the complainant’s rights and reply to them. If you aren’t sure send us your query to Ask Us or refer to our Guide to Copyright LibGuide for information. Follow any advice you receive.

 

Q.  What if I have the book in my office, my own copy, what do I do then? I used to be able to put it in short loans. 

A.   Current copyright regulations allow for 10% of a book to be copied or digitized for teaching. Contact the library if you want to create a digital copy of a chapter for upload to the VLE.

 

Q.   I can’t access the reading list for my module.  Can you help? 

A.   The library’s reading list service provides lecturers with online lists of recommended reading material that can be used on SULIS or Moodle to give your students quick and easy access to the library record for the book, giving them the information they need to view online if the book is available electronically, or giving them the shelfmark if the book is in the library as a printed book. Once a reading list is published on the library’s Leganto reading list software a permalink is generated and you should be able to access this by using your UL network credentials (firstname.lastname) and regular network password. If this does not work we recommend you contact the Reading Lists team by emailing  Ask Us including the name of your module and they will troubleshoot this and help you to access your reading list.  More information on the library’s reading list service is available here https://www.ul.ie/library/reading-lists.

 

Q. When should my reading list be sent to the library for processing?

A. The sooner you can send a list (or a section) to the library for processing the better! 4-6 weeks before the start of semester is recommended.

 

Q. I tried to use the Cite it! widget but it didn't work. What am I doing wrong?

A. You need to be logged in to Leganto on another tab for the Cite it! widget to work seamlessly and consistently. If you are not logged in to Leganto you will receive a log in prompt, however, some users may experience log in failure at this stage.  You also need to ensure that 3rd party cookies are also enabled in Firefox and Chrome.

 

Q. Is it possible to add more items to my reading list at a later date?

A.  You can continue to add items to your list after you have sent it to the Library for processing. If you do update your list with more items, remember to click on Send List again, so the Library can process them.

 

Q. What is ‘My Collections’?

A. My Collection is your own personal Leganto library. You can use this space to save interesting resources that you would like to access later. These resources can be anything from a book, a journal article, a YouTube video, a webpage, etc.

 

Q. Can I allow other people to edit my reading list?

A.  Yes, you may add them as a collaborator.  Open your reading list and click on the ellipsis at the top of your screen.  Select ‘manage collaborators’ and follow the instructions.

 

Q. What are ‘Notifications’?

A.  When you access Leganto you will find Notifications at the top right-hand corner of the screen, next to your user profile (icon of a bell with number of notifications).   These notifications will show what activity has occurred on your account, such as a student suggesting a citation for your reading list.  Notification emails of the previous day's activity will be sent each morning if activity has occurred. You can choose to not receive these notifications by email. Follow these steps to set this up; Click on the 'User Settings' in your profile at the top right-hand corner of the screen;  Untick the box ‘receive notifications by email’ if you do not want to receive your Notifications by email;

 

Q. How do I import citations into my reading list from EndNote?

A. You can import citations from your EndNote library into your My Collection.

1) In EndNote Desktop, select the citations you would like to add to Leganto and click on File -> Export. 

2) Give the file a name, remembering to manually add the extension .ris, and choose a location to save it to; 

3) The Save as type option can stay as a Text File, but you will need to change the Output style to RefMan (RIS) Export. Using the drop down menu, click on Select Another Style;

5) To finalise the export, click on Save

6) To import the citations into Leganto, you need to first log in and click on the My Collection tab on the left-hand side of the screen. Click on the ellipsis at the top of the screen and select Import

7) You can either drag your exported file on the blue rectangle, or browse for the file in the usual way. Once you have selected the file, click CONFIRM and your citations will be added to your My Collection; 

8) Once the citations are in your My Collection, if you wish, you can then move the citations to a reading list.

 

Q. Why can’t my students see the reading list?

A.  Your reading list must always be 'Published' in Leganto and associated with the course.  After you have added content to your reading list, click on the ellipsis at the top of your screen and select 'publish'.  For further information, see instructions above  'Sending Your List to the Library and Publishing it For Students'.  If the course association box does not automatically appear, or you need to change which module the reading list is associated with, click on the ellipsis button at the top of the reading list page to manage the course association options.  Then follow the instructions.

 

Q. Why are you asking me to highlight the top three items on my Reading List as Essential?  They are all important!

A. We do understand that there are likely to be many more than three essential items on your reading lists.  The three you flag to us as being the most important will be fast checked by the library to ensure one eresource is made available for your students.  If the itmes you tagged as Essential Reading are not available electronically, we will assist in identifying an alternative.  The remaining items on your reading list will be also checked but Essential Reading items will be prioritised. 

 

Q. Will there be more licences available to support e-book access for multiple students?

A. Ebooks are often more expensive than the printed equivalent. However, we can not guarantee students access to printed materials given the nature of teaching in Sem 1 2020/21. The library monitors usage of all of its eresources, including ebooks and will judiciously increase the licence type to ensure optimum access, within existing budgets. By including an approximate number of students per module when submitting your reading list, we are better able to make such decisions.

 

Q. I have existing scans but they are poor quality, can I still share these with my students in September?

A. Please share them with the library so that we can review them and recreate them if necessary. We need to ensure materials are machine-readable to support accessibility requirements. We also need to ensure the University is complying with copyright legislation and licensing restrictions.

 

Q. Why are you asking me to estimate the number of students on my course?

A. This will help us assess whether additional licences are required for existing e-book items we already hold. Large classes will inevitably use the ‘credits’ available for an ebook faster than a smaller class would.

 

Q. My courses rely on students being able to access printed items within the Library collections.  How can they do this if the library is closed?

A. While the library is open students will have access to printed materials. However, with quarantining of books currently set at 72 hours, in line with health authority guidelines, some print books will be rendered unavailable for unacceptable periods this semester. Students will be able to access the library’s collections but availability of material to borrow may be greatly reduced.

 

Q. Will students be expected to buy their own books and ebooks?

A.  Students should certainly be able to choose to buy their textbooks if they wish to, and in some cases that may be the most effective alternative to access to a print book in the Library.  However, the library will endeavour to provide at least one eresource for every module. 

 

Contact the Library

Please get in touch with us directly if you have any questions or comments.