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Outgoing Non-EU Exchange - FAQ

About Non-EU Exchange

No, the exchanges are on a no-fee basis.

It is not necessary to take time out from your course to participate in an exchange semester. The credits obtained at the host university during the study placement will be recognised by the University of Limerick and will be integrated into your UL academic records.

If the Erasmus/Exchange study period is an integral part of a student’s normal study programme, students normally undertake the exchange period in Year 3 (Semester 5 or 6). Students normally spend one semester abroad (approx. 5 months) but this can be extended to the full academic year if approved by the Course Director and Erasmus Academic Coordinator.

If the exchange study period is undertaken on a ‘voluntary’ basis, students have the possibility to take part in the programme in Semester 4, 5 or 6 of the degree programme. Students are advised to consult the UL Erasmus Academic Coordinator for further information.

Students in the first or final year of their degree programme at UL may not take part in the exchange programme.

International exchanges are generally for one semester, particularly if they are an integrated element of your programme. Subject to approval from the course director, the exchange may occasionally be extended to two semesters.

Generally no, but that depends on the visa requirements for the host country.

There is no specific grant available. However, students do not pay tuition fees at the host university. Your main expenses will be for flights and accommodation. Students who are in receipt of a grant from their local authority may be eligible to claim the higher rate of maintenance while they are on exchange.

It is very important to prepare and plan ahead. Students are required to attend ALL information sessions organised by the International Office before departure.

Prior to submitting the Exchange application form, students must carry out thorough research on their selected institution(s). 
Students should visit the Partner Universities page, where they will find information about host universities, particularly fact sheets and student reports (available from SharePoint). Students should also consult the partner university’s website, looking for sections entitled "international", “exchange”, or "incoming students".
Students wishing to contact past UL exchange students and/or incoming students should contact the IED staff for contact email addresses.

Students should consider the following factors when selecting their destination: courses on offer, cost of living, semester dates, accommodation, location.

  • Courses on offer

Check the host university’s course catalogue for modules offered through the target language, at undergraduate level, during the semester of your study placement.
Discuss possible module choices with the UL Academic Coordinator.

  • Academic calendar/Semester dates

Autumn: Semester start can range from mid-August to December. In Japan and Australia, the semesters can be from July to November.
Spring: Semester start can range from early January to May.

  • Cost of living

Check the host university’s fact sheet (http://www.ul.ie/international/erasmus/outgoing-students/erasmus-exchange-partner-universities
Type “cost of living” in the search box of host institution’s website

  • Location 

Check location on a map and check for flights, trains, etc.
Find information about the host city (population, location, etc.) and the university (number of students, faculties, campus layout, etc).​

Students who do not study a foreign language as part of their degree programme at UL will study at partner institutions where courses are taught through English. Those students are therefore not required to be proficient in the host country language. Nevertheless, students are encouraged to gain a minimum level of proficiency in the language, for day-to-day living. 

Students who study a foreign language as part of their degree programme at UL are expected to study in the host country language and must be confident that they have sufficient knowledge of the language to attend lectures and sit examinations in that language.

The period you spend abroad on a study exchange will count as an integral part of your UL degree. If, for example, you are away in Semester 5 (Autumn semester of Year 3), you will progress to Semester 6 (Spring semester of Year 3) on your return, assuming that you have passed your exams at the host university.

The exchange period is wholly integrated into the existing UL curricula and students receive full academic recognition for the study period abroad, based on the ECTS credit system.
The European Credit Transfer System (ECTS) is a European common scale for measuring in credits the workload required to complete course units (30 credits per semester). The credits received at our non-EU partner universities will be transferred into ECTS credits upon students completing their study periods. Students who successfully complete a semester abroad at a partner institution are awarded 30 ECTS credits.

Students who are interested in undertaking an Erasmus or Exchange study period should call in to the International Education Division located in EO-020 (Main building) for further information.

The office is open Monday to Friday, from 9.30am to 12.30pm and from 2.30 to 4.30pm.

Academic Matters

The primary function of the Erasmus/Exchanges Academic Coordinator is to ensure the efficient organisation of all academic matters pertaining to the students' study placement within their specific academic areas. This comprises the following activities and tasks:

  • Advise students on suitable destinations.
  • Review, advise on and approve students' module choices by signing the Learning Agreement, before and during the mobility.
  • Approve Erasmus full-year extensions, together with the relevant Course Director. 
  • Assess Erasmus results once the Transcript of Records is received and inform Student Academic Administration (SAA) as to whether the student has passed the Erasmus placement or which grades are to be entered on the student's records.

To find out who your Erasmus academic coordinator is, please go to http://www.ul.ie/international/erasmus/outgoing-students/academic-coordinators.

Typically, you must achieve the equivalent of between 24 – 30 ECTS per semester to pass your exchange semester. For specific details relating to your Host University, please contact your UL Erasmus Academic Coordinator (http://www.ul.ie/international/erasmus/outgoing-students/academic-coordinators).

Unfortunately, it is not possible for students to write their Erasmus exams at UL because the International Office does not have the facilities not the resources to accommodate such requests.

Students must therefore write their examinations at the host university. 

The Host University will issue a Transcript of Records following completion of all examinations. Before leaving the host institution, students should find out when, to whom and in which format the Transcript will be issued. Some universities only issue a transcript to students who formally request one. Make sure you understand what is required of you in order to receive a Transcript of Records. 

If compulsory for your course, the first semester spent on Erasmus is graded on a Pass/Fail basis.  If you decide, in consultation with your Course Director and Academic Coordinator, to stay for a second semester (within the same academic year), the results obtained during the second semester will count directly towards your UL QCA (as if you are studying at UL).  

If Erasmus is not compulsory for your course, grades are usually converted and count towards your QCA. Please consult with the Erasmus Academic Coordinator for further information on grade registration and grade conversion (http://www.ul.ie/international/erasmus/outgoing-students/academic-coordinators).

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