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Outgoing Erasmus - FAQ

About the Erasmus+ programme

Eligible students are students who are enrolled in a formal programme of study at UL leading to a degree or postgraduate qualification.
For undergraduate students, the Erasmus study placement may only be undertaken if the student meets the minimum academic requirements to progress to the next year. The required standard is a minimum cumulative QCA of 2.00 or greater, with no deficient grades (F, I, NG, N). ATTN: For ‘voluntary’ placements (e.g. Business studies, Voice and Dance, Architecture, etc.), further specific selection criteria, such as a minimum QCA requirement, may apply. Students are advised to consult the UL Erasmus Academic Coordinator for further information.
NB: Students in the first or final year of a degree programme at UL may not take part in the ERASMUS+ programme.

It is not necessary to take time out from your course to participate in Erasmus. The credits obtained at the host university during the Erasmus study placement will be recognised by the University of Limerick and will be integrated into your UL academic records.

 If the Erasmus+ study period is an integral part of a student’s normal study programme, students normally undertake the Erasmus programme in Year 3 (Semester 5 or 6). Students normally spend one semester abroad (approx. 5 months) but this can be extended to the full academic year if approved by the Course Director and Erasmus Academic Coordinator.

If the Erasmus+ study period is undertaken on a ‘voluntary’ basis, students have the possibility to take part in the programme in Semester 4, 5 or 6 of the degree programme. Students are advised to consult the UL Erasmus Academic Coordinator for further information.

Students in the first or final year of their degree programme at UL may not take part in the ERASMUS+ programme.
 

Students who do not study a foreign language as part of their degree programme at UL will study at partner institutions where courses are taught through English. Those students are therefore not required to be proficient in the host country language. Nevertheless, students are encouraged to gain a minimum level of proficiency in the language, for day-to-day living.

Students who study a foreign language as part of their degree programme at UL are expected to study in the host country language and must be confident that they have sufficient knowledge of the language to attend lectures and sit examinations in that language.

From January 2015, students applying to do a study period abroad which requires them to study through the host country language, will be required to take on-line language assessments prior to and at the end of the Erasmus period.

The period you spend abroad on a study exchange will count as an integral part of your UL degree. If, for example, you are away in Semester 5 (Autumn semester of Year 3), you will progress to Semester 6 (Spring semester of Year 3) on your return, assuming that you have passed your exams at the host university.

The Erasmus exchange is wholly integrated into the existing UL curricula and students receive full academic recognition for the study period abroad, based on the ECTS credit system.
All of UL’s Erasmus partner institutions use the European Credit Transfer System (ECTS) to provide a common scale for measuring in credits the workload required to complete course units (30 credits per semester). Students who successfully complete a semester abroad at a partner institution are awarded 30 ECTS credits.

It is very important to prepare and plan ahead. Students are required to attend ALL information sessions organised by the International Office before departure.

Prior to submitting the Erasmus application form, students must carry out thorough research on their selected institution(s). 
Students should visit the Partner Universities page, where they will find information about host universities, particularly fact sheets and student reports. Note: The student reports are password protected and login details can be obtained from IED. Students should also consult the partner university’s website, looking for sections entitled "international", “exchange”, "Erasmus", or "incoming students".
Students wishing to contact past UL Erasmus students and/or incoming students should contact the IED staff for contact email addresses.

Students should consider the following factors when selecting their destination: courses on offer, cost of living, semester dates, accommodation, location.

  • Courses on offer

Check the host university’s course catalogue for modules offered through the target language, at undergraduate level, during the semester of your study placement.
Discuss possible module choices with the UL Academic Coordinator.

  • Academic calendar/Semester dates

Autumn: Semester start can range from mid-August to early October.
N.B. In the majority of European universities, Autumn exams are held in January/February. This means that students must travel back after the Christmas break to sit examinations at the host university.
Spring: Semester start can range from early January to March.

  • Cost of living

Check the host university’s fact sheet (http://www.ul.ie/international/erasmus/outgoing-students/erasmus-exchange-partner-universities
Type “cost of living” in the search box of host institution’s website

  • Location 

Check location on a map and check for flights, trains, etc.
Find information about the host city (population, location, etc.) and the university (number of students, faculties, campus layout, etc).

  • Accommodation

It is the responsibility of the student to arrange accommodation at the host city.
Accommodation booked through the host University is generally not “on campus”. Students often have to take public transport to get to the university.
University residences in Europe tend to be of lower standard (and less expensive) than private accommodation.
Finding accommodation in cities such as Paris, Copenhagen, Stockholm, Amsterdam, Southampton, can prove very difficult.

Yes. The Erasmus+ programme provides mobility funding to contribute towards the additional costs of studying abroad, such as travel expenses, language preparation costs, higher general costs of living in the host country.  Students who receive an education grant or a fee waiver to study at UL keep these entitlements whilst on Erasmus. The Erasmus grants are calculated according to cost of living in the host country. Further information is available on http://www.ul.ie/international/erasmus/outgoing-students/erasmus-mobility-grant.

It is a condition of the Erasmus+ programme that participating students are not charged fees (for tuition, registration, examinations, access to laboratory and library facilities etc.)  However, small fees may be charged for costs such as insurance, students' union, use of photocopiers, laboratory products, etc., on an equal basis with local students.

In order to participate in Erasmus+, students must be registered at their home university. Therefore, students partaking in the exchange programme must pay their usual fees to UL prior to the start of the academic year.

Expenses such as travel, accommodation, health insurance and general living costs are the student’s own responsibility.

Students who are interested in undertaking an Erasmus study exchange should call in to the International Education Division located in EO-020 (Main building) to get an Erasmus pack (Erasmus information sheet, application form, list of partner universities).

The office is open Monday to Friday, from 9.30am to 12.30pm and from 2.30 to 4.30pm.

Before Erasmus

Before you leave for Erasmus a copy of your Learning Agreement, signed by your Academic Coordinator and the Institutional Coordinator, should be submitted to the International Education Division.  Your grant contract should be signed by you or your parents on your behalf and returned to the International Office and your Certificate of Attendance signed when you arrive at the Host University should be returned to the International Education Division.

After your nomination to the host university by UL, you should consult the website of the Host University and complete the relevant application, enrolment and accommodation forms.  

The primary function of the Erasmus/Exchanges Academic Coordinator is to ensure the efficient organisation of all academic matters pertaining to the students' study placement within their specific academic areas. This comprises the following activities and tasks:

  • Advise students on suitable destinations.
  • Review, advise on and approve students' module choices by signing the Learning Agreement, before and during the mobility.
  • Approve Erasmus full-year extensions, together with the relevant Course Director. 
  • Assess Erasmus results once the Transcript of Records is received and inform Student Academic Administration (SAA) as to whether the student has passed the Erasmus placement or which grades are to be entered on the student's records.

To find out who your Erasmus academic coordinator is, please go to http://www.ul.ie/international/erasmus/outgoing-students/academic-coordinators.

During Erasmus

Your first port of call is the Host University International Office. If you find the response unsatisfactory, please contact outgoing.erasmus@ul.ie, the UL Academic Coordinator for your degree (http://www.ul.ie/international/erasmus/outgoing-students/academic-coordinators) or the Welfare Officer of the UL Students’ Union.

You will receive your Erasmus mobility grant within a week of returning both the signed Grant Contract and the Certificate of Arrival to the UL Erasmus Office.

After Erasmus

Ensure that the Transcript of Results for your academic placement reaches the International Education Division.  

Complete the online EU survey. This will be emailed to you by the European Commission.

Submit an Erasmus report.

Before leaving the host university, students should get confirmation that they will receive an official Transcript of Records. It is important to check if there is a request form to be filled out, when the Transcript will be issued, in which format (hard copy or digital copy) and to whom it will be sent. Depending on the host university, the Transcript of Records will be issued in hard copy and/or digital format and sent to the student and/or UL.
It is the student’s responsibility to ensure that the International office in UL receives a copy of the transcript.
Some Universities use Section C of the Learning Agreement instead of an official transcript. Students should insist that they receive an official Transcript of Records from the host university.

Academic matters

Typically, you must achieve between 24 – 30 ECTS per semester to pass Erasmus. For specific details relating to your Host University, please contact your UL Erasmus Academic Coordinator (http://www.ul.ie/international/erasmus/outgoing-students/academic-coordinators).

Autumn examinations are scheduled in January in the majority of European universities. This means that students must make arrangements to travel back to the host University after the Christmas break to complete the semester and write examinations. This may cause some difficulties if examinations clash with the beginning of the UL Spring semester but it is essential to write the examinations at the host university. This may mean missing the first week or so of the UL Spring semester. However, it is inadvisable to miss more than two weeks of the Spring semester. If there is concern about sitting examinations abroad, please get in touch with the staff at UL, either the Erasmus Academic Coordinator in the relevant subject area or the International Office, as soon as the exam timetable is published.

Unfortunately, it is not possible for students to write their Erasmus exams at UL because the International Office does not have the facilities not the resources to accommodate such requests.

Students must therefore write their examinations at the host university.

The Host University will issue a transcript following the completion of WRITTEN examinations. This will mean in some cases returning to the Host University after the Christmas period in order to complete the examinations. Please plan for such an eventuality.

If compulsory for your course, the first semester spent on Erasmus is graded on a Pass/Fail basis.  If you decide, in consultation with your Course Director and Academic Coordinator, to stay for a second semester (within the same academic year), the results obtained during the second semester will count directly towards your UL QCA (as if you are studying at UL).  

If Erasmus is not compulsory for your course, grades are usually converted and count towards your QCA. Please consult with the Erasmus Academic Coordinator for further information on grade registration and grade conversion (http://www.ul.ie/international/erasmus/outgoing-students/academic-coordinators).

Financial matters

You will receive between €220-270 per month, depending on the host country.

Once you have submitted the Grant contract and the Certificate of Attendance, the Erasmus mobility grant is paid into the beneficiary's bank account, usually within 5-10 days.

The Erasmus grant agreement and the Certificate of Attendance are emailed to eligible students approx. 1 month prior to the start of the Erasmus academic semester. 
Once duly filled in, the forms must be upload to https://sharepoint.ul.ie/SiteDirectory/InternationalEducationDivision/ErasmusDocuments/.
Once the grant agreement and the certificate of attendance (signed by host University when you arrive) have been received, the Erasmus grant will be paid within 5-10 days.

 

 

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