Teacher & Staff Mobility | UL International Education Division
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Teacher & Staff Mobility

UL has been an active participant in the European Union's Erasmus programme since 1988. UL has over 300 EU University partners from 26 countries in Europe with which approximately 1,000 students are exchanged every year. The Erasmus+ programme offers funded opportunities for academic and administrative staff to work or teach at partner institutions.

 

Type of Staff Mobility

 

Staff mobility for teaching:  

  • Allows HEI teaching staff to teach at a partner HEI abroad. 
  • Can be in any subject area/academic discipline
  • Minimum of 8 hours teaching must be respected

 

Staff mobility for training: 

  • Allows HEI teaching and non-teaching staff to undertake job shadowing/observation or attend training events (excluding conferences) at a partner HEI or at another relevant organisation abroad. 

A period abroad can combine teaching and training activities.  

 

 

In 2019/20, in the grant allocation for mobility of staff between Programme Countries, emphasis will be put on training periods for HEI teaching staff that allow them to develop pedagogical and curriculum design skills. 

 

Staff undertaking training in this area can apply for a DELTA Scholarship, further information is available: https://www.teachingandlearning.ie/resource-hub/enhancement-within-disciplines/erasmus-delta/

Erasmus+ DELTA is a new opportunity to engage with the existing Erasmus+ mobility programme for all staff who teach in Irish higher education.

DELTA stands for Disciplinary Excellence in Learning, Teaching and Assessment and is a core concept of the work of the National Forum. This initiative is the result of a partnership between the National Forum and the Higher Education Authority, building on the success of the existing Erasmus+ mobility programmes. Erasmus+ DELTA focuses on supporting the professional development of all staff who teach in Irish higher education, with a particular focus on the enhancement of teaching and learning within and between disciplines.

 

Eligible participants  

 

Staff mobility for teaching: any academic staff member, employed by UL.  

 

Please note: Staff from enterprises can be invited to teach at UL from any enterprise working in a programme country, public or private organisation (not awarded with an ECHE) active in the labour market or in the fields of education, training and youth (including employed doctoral candidates).  

 

Staff mobility for training: any academic or non-academic staff member (an administrator, technician or academic), employed by UL.   

 

Eligible programme countries

The eligible countries are eligible to participate:

 

Member States of the European Union (EU)

Belgium

Bulgaria

Czech Republic

Denmark

Germany

Estonia

Ireland

Greece

Spain

France

Croatia

Italy

Cyprus

Latvia

Lithuania

Luxembourg

Hungary

Malta

Netherlands

Austria

Poland

Portugal

Romania

Slovenia

Slovakia

Finland

Sweden

United Kingdom

Non EU Programme Countries

former Yugoslav

Republic of Macedonia

Iceland

Liechtenstein

Norway

Turkey  Serbia

           

 

Benefits of Mobility

  • Acquire knowledge, practical skills and expertise from training/ teaching abroad, which is relevant to your current job and supports your professional development.
  • Discover best practices and generate new ideas to bring back to UL.
  • Be inspired by new colleagues and different perspectives.
  • Exchange expertise and experience.
  • Explore new ways of teaching, new tools and technologies in your field.
  • Learn about another European education system.
  • Develop your international network.
  • Open up possibilities for future collaboration and partnership.
  • Explore a new culture/ language.

 

Where to go?

Please consider the below when choosing your destinations:

  • Do you already have contacts at or an interest in a particular European institution?
  • Is there a particular aspect of your role that you would like to develop through teaching/training/job-shadowing?
  • Is there an institution with a specialism relevant to your role/ research interest?

 

If you are  interested in staff training, attending one of the Staff Weeks, organised by HEIs may be a good option. Staff Weeks are normally designed to: 

  • give an overview of their institution and departments (what they do) 
  • bring together teaching and non-teaching staff from various programme countries – share ideas, work collaboratively
  • foster inter-cultural exchange and build international networks

 

Many Staff Weeks are advertised by HEIs on the IMOTION website http://staffmobility.eu/

 

 

Eligible duration and activities

 

Staff mobility for teaching

The receiving institution

Must be an HEI, which we have signed an ‘inter-institutional agreement‘ with. Please check with the International Education Division to see if the partner has a valid agreement prior to applying.

Duration: 2 working days – 2 months (excluding travel)

NOTE: Due to the fact UL aims to ensure more staff members benefit from funded staff mobility opportunities, an average funded duration for staff mobility should not exceed 7 days (including travel). In case your proposed visit is of a longer duration, your application will be considered separately.

Teaching hours: minimum 8 teaching hours of teaching per week. If the mobility lasts longer than one week, the minimum number of teaching hours for an incomplete week should be proportional to the duration of that week. 

 

Staff mobility for training

The receiving organisation

Any HEI awarded with an Erasmus Charter for Higher Education; or

Any public or private organisation such as:

  • a small, medium or large enterprise (including social enterprises);
  • a public body at local, regional or national level
  • a social partner or other representative of working life, including chambers of commerce, craft/professional associations and trade unions
  • a research institute; a foundation; a school/institute/educational centre
  • a non-profit organisation, association or NGO
  • a body providing career guidance, professional counselling and information services.

Duration: 2 working days – 2 months (excluding travel)

NOTE: Due to the fact UL aims to ensure more staff members benefit from funded staff mobility opportunities, an average funded duration for staff mobility should not exceed 7 days (including travel). In case your proposed visit is of a longer duration, your application will be considered separately.

 

Erasmus grant support 

Staff will receive an EU grant as a contribution to their costs for travel and subsistence during the period abroad as follows:

Staff will receive an EU grant as a contribution to their costs for travel and subsistence during the period abroad as follows:

 

Travel grant 2019/20

Travel distance*

Grant amount

For travel distances between 10 and 99KM:

20 EUR per participant

For travel distances between 100 and 499 KM:

180 EUR per participant

For travel distances between 500 and 1999 KM:

275 EUR per participant

For travel distances between 2000 and 2999 KM:

360 EUR per participant

 

For travel distances between 3000 and 3999 KM:

 

530 EUR per participant

For travel distances between 4000 and 7999 KM:

 

820 EUR per participant

For travel distances of 8000 KM or more:

 

1500 EUR per participant

 

*Travel distance is calculated using the distance calculator supported by the European Commission (http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm). The distance of a one-way travel must be used to calculate the amount of the EU grant that will support the round trip.   

 

 

Subsistence grant 2019/20

Receiving country

Grant amount per day in EURO

Norway, Denmark, Luxembourg, United Kingdom, Iceland, Sweden, Ireland, Finland, Liechtenstein

180

Netherlands, Austria, Belgium, France, Germany, Italy, Spain, Cyprus, Greece, Malta, Portugal

160

Slovenia, Estonia, Latvia, Croatia, Slovakia, Czech Republic, Lithuania, Turkey, Hungary, Poland, Romania, Bulgaria, the Former Yugoslav Republic of Macedonia

140

 

Process:

  • Identify the organisation you wish to visit and seek their permission to visit. Discuss the type of activities you wish to undertake as well as the benefits of the activity.
  • Complete the staff mobility agreement relevant to your activity teaching or training. Answer all questions in full including a detailed programme of activities. Your host organisation should help you with the programme of activities.
  • The partner institution should sign your agreement, your line manager signs off on the quality and the international office signs off on the
  • Submit the fully signed agreement to Ivanna.Darcy@ul.ie
  • Allow 20 working days for your contract to be issued and sent to you
  • Complete the bank details and sign two copies of your contract and submit them to the International Education Division
  • 80% of your grant payment will be made within 10 working days of receipt of your signed contract
  • Keep your boarding cards and submit a signed and stamped certificate of attendance from your host to the International Education Division within 2 weeks of your return from the teaching/training visit abroad 
  • The staff member will receive a link with the final report emailed to their official UL email address from Europa.eu at the end of teaching/training visit abroad
  • Your final grant payment will be made within 10 working days of receipt of all documents
  • Once your final grant payment is made you must complete the grant acknowledgement form

 

Note regarding Insurance:

The staff member must register the travel at the following website:

https://www.dfa.ie/travel/citizens-registration/

The staff member should read the travel advice for his destination country at the following link and follow all advice given:

https://www.dfa.ie/travel/travel-advice/

The following should be noted:

All participants must register their travel at https://www.dfa.ie/travel/citizens-registration/ and follow all advice provided on the Department of Foreign Affairs (DFA) website.  In the event of an accident/theft participants must obtain a police report in order to file a claim. Information related to travel insurance is available:  https://www.ul.ie/buildings/services/insurance. Failure to register on the DFA website and follow the advice provided may result in difficulties in the event of an incident.

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