When an employee is absent because of sickness, he/she must notify by telephone the Dean/Head of Department/Manager before or within one hour after 09h00 am on the first day of absence.

A medical certificate must be sent to the Dean/HOD/Manager on or before the third day of absence.  The Dean/HOD/Manager must forward all medical certificates to the Human Resources Division attached to the sick leave form.  If the illness persists additional medical certificates must be submitted on a regular and timely basis.  Please read the Sick Leave Scheme for further information.

Sick leave must be recorded by the Dean/HOD/Manager on a sick leave form and forwarded to HR straight away.  Please note that a delay in doing so will affect an employee’s salary.

An employee who is eligible for social welfare payment must claim the relevant benefit.  Social welfare claim forms are generally available from GP’s.  The employee must complete the form and submit it directly to the Department of Social and Family affairs.

In compliance with Social Welfare and Revenue regulations (as specified in Revenue’s Employer’s Guide to PAYE), the University will deduct from the employee’s salary the amount of social welfare benefit due to the employee from the Department of Social and Family Affairs for that payment period and will directly apply the relevant tax and PRSI exemptions to the payment.  The employee will, therefore, benefit immediately from their illness-related tax and PRSI entitlements.