Monthly salary payments at UL are normally made on the 25th of each month* by direct debit into your bank account.
All payslips are available through Core Portal (you will not receive a paper payslip).
*Unijobs staff will have a separate payment schedule which is available from Unijobs
All members of staff are admitted to the Library on production of their ID card, including retired members of staff. Staff who have an expired card or who have lost their card can go to HR, D1-042, Monday - Friday, from 12h00 - 13h00.
For further information about Glucksman Library please visit the Library webpages.
Your account will be set up by your Departmental Co-ordinator - you will be provided with this information on your start date.
For more information regarding Staff Computing can be found on the Information Technology Division webpages.
UL has implemented a new Annual Leave Procedure, which you can view and download here . The procedure applies to all staff who are entitled to benefit from annual leave under the Organisation of Working Time Act, 1997.
Annual leave can only be requested and approved by all staff through the CoreHR link. If you are accessing CoreHR remotely, you need to be logged into Remote Access on Forticlient.
When an employee is absent because of sickness, he/she must notify by telephone the Dean/Head of Department/Manager before or within one hour after 09h00 am on the first day of absence.
A medical certificate must be sent to the Dean/HOD/Manager on or before the third day of absence. The Dean/HOD/Manager must forward all medical certificates to the Human Resources Division attached to the sick leave form. If the illness persists additional medical certificates must be submitted on a regular and timely basis. Please read the Sick Leave Scheme for further information.
Sick leave must be recorded by the Dean/HOD/Manager on a sick leave form and forwarded to HR straightaway. Please note that a delay in doing so will affect an employee’s salary.
An employee who is eligible for social welfare payment must claim the relevant benefit. Social welfare claim forms are generally available from GP’s. The employee must complete the form and submit it directly to the Department of Social and Family affairs.
In compliance with Social Welfare and Revenue regulations (as specified in Revenue’s Employer’s Guide to PAYE), the University will deduct from the employee’s salary the amount of social welfare benefit due to the employee from the Department of Social and Family Affairs for that payment period and will directly apply the relevant tax and PRSI exemptions to the payment. The employee will, therefore, benefit immediately from their illness-related tax and PRSI entitlements.
Follow this link to Annual and Historic Leave on Core to find a summary of the modifications to the management of Annual Leave and how to to view your balances on CORE Portal.
In some cases, you can transfer your pensionable service from previous Public Sector employment to the University to increase your overall pension benefits. Contact the HR Pensions team with details of your previous employer and your dates of service. HR will liaise directly with your previous employer to ascertain if there is pensionable service to transfer into UL. Previous non-pensionable service may also be available to transfer providing the outstanding contributions for pension are paid.
If you are starting work for the first time in Ireland, you should register for Revenue MyAccount. This is Revenue’s online portal for a host of services for individuals including getting a Tax Credit Certificate. Jobs and Pensions are part of this online service that allows customers to register their new position with Revenue. A tax credit certificate (TCC) will then be issued to both the employer and employee ensuring that the employer can deduct the correct amount of tax for that position. Please note: The Jobs and Pensions service replaces the Form 12A, so employees must register their first job in Ireland using this service. Employees unable to use online services should contact their Revenue office for assistance.
When contacting the Tax Office you need:
- Your PPS number
- The Employers Registration Number (0032116A)
A key objective of the University's Strategic Plan 2015-2019 is to support staff. In the context of this objective, the University is committed to progressive development programmes and opportunities to enable all employees to fully develop their potential. View Training Programmes
No. Membership of the Spouse & Children’s scheme is compulsory for all Public Sector employees, regardless of marital status. The scheme also covers children born outside of marriage.
If upon retirement you are still single and without children, a refund of the Spouse & Children contributions can be refunded, less the appropriate deductions for tax.
The Professional Added Years (PAY) Award Scheme may be availed of by staff who, because of the minimum qualifications and experience requirements pertaining to the post to which they were recruited, are not in a position to attain 40 years' service by age 65. All applications go before the Pensions Committee, who determine any potential award. PAY awards only mature upon retirement age of 60 or 65, depending on the pension scheme you are a member of.
The staff salary scales are available under the Pay & Benefits section
Before you start your new role, there are some things you can do to make the transition a little easier. These five steps will make the earliest stages of your journey with UL smoother. Click on the links to find out more information.
Step 1 Complete work authorisation application (if required) and obtain an entry visa (if required) - (International Staff - Work Visa Information)
Step 2 Sign and return the contract of employment to HR. You will need to this to obtain your employee number and to ensure you are set up on the payroll system
Step 3 Apply for Garda Vetting if necessary. (If you will be working with children and vulnerable persons in the University, you must obtain Garda Vetting Clearance before you start your post. [Visit the Garda Vetting pages for further guidance]
Step 4: Submit your P45, bank details, your Personal Public Service number (PPS number) and andy requested original certs to HR - [How to obtain a PPS number]
Prior to your start date, you will receive an email from your Induction Coordinator to organise a meeting with you.
All new members of staff who have had previous employment in Ireland should submit Form P45 to the payroll office as soon as employment commences.
If you have not previously worked in Ireland or do not have a Form P45, you should contact the Tax office for a Certificate of Tax Credits and Standard Rate Cut-Off Point, which should be submitted to the Payroll office.
A Personal Public Service number is your unique reference number for all your dealings with the Public Service (e.g. applying to the tax office for a tax credits certificate, applying to the Department of Social, Community, and Family Affairs for a Social Welfare payment scheme etc) The PPS number replaces the RSI number (Revenue and Social Insurance Number). If you already have an RSI number this is now your Personal Public Service number. More information about the PPS number can be obtained at the Department of Social Welfare website
The Employment Permits Act 2003 states that a Non-EU national may not work in the State without an employment permit having been granted by the Min
All new staff members will be issued with a contract of employment before commencing employment. The contract of employment will lay out all terms
Follow this link to Resources for Researchers where you will find information about funding, salaries, staff profiles, research job evaluation, policies & procedures, PI FAQs, Epigeum and vitae,
