Information sessions on the Erasmus programme are held each semester. Each degree programme has an Erasmus Academic Coordinator, who can arrange information sessions and provide individual advice. UL students who would wish to participate in the Erasmus programme should contact the UL Global office (EO-020) for further information.
Information on partner universities is available under the Partner Universities webpage.
The academic placement may be undertaken in Year 2 or Year 3, depending on the degree programme.
Students can study at a partner institution for one semester (approx. 5 months) or, in certain degree programmes, the full academic year (approx. 9 months).
There are two application periods every year, one for Autumn and Full Year academic placements and one for Spring academic placements.
The placement process starts two semesters prior to the mobility period.
The deadline for Autumn and Full Year applications is in October (see Application form for exact deadline).
The deadline for Spring applications is in March (see Application form for exact deadline).
Student reports are available on the following SharePoint site (log in with your student ID and usual password).
How to apply for an Erasmus study placement
Information sessions on the ERASMUS programme are held each semester. Notification of upcoming sessions is sent to all ‘compulsory’ students via email. For ‘non-compulsory’ students, each degree programme has an ERASMUS Academic Coordinator who will arrange information sessions and provide individual advice.
Students choose their destination from a partner university list specific to their academic area. Students should thoroughly research the institutions with which UL has exchange agreements in the subject area of their degree. Students may select universities from the partner list for their degree programme/academic area only.
*Bachelor of Arts degree (LM002)* Joint honours Arts students should select a partner university from one of their majors, e.g. a student studying English and Economics may select a destination from the English Studies partner list or from the Economics partner list. Joint honours Arts students should be aware that it is not always possible to combine both majors at the host university, and they may have to focus on one major during their ERASMUS exchange.
Students should consider the following factors when selecting a destination:
- Courses/Modules on offer
- Cost of living
- Student accommodation
- Accessibility (flights, trains, etc.)
- Academic calendar / Semester dates
Partner universities publish information in English on their websites, where practical information is provided. The words to use for searching are "ERASMUS", "international". “exchange students” or "incoming students".
The application form requires the student's signature and that of the UL ERASMUS Academic Coordinator, to indicate approval of University selection.
Students should select three destination choices, listed in order of preference.
The completed form must be submitted to the UL Global office in EO-020.
The deadline for Autumn and Full Year applications is in October (see Application form for exact date).
The deadline for Spring applications is in March (see Application form for exact date).
Students will receive an email from the UL Erasmus office, 3-4 weeks after the application deadline, confirming where that they have been selected to study. The UL Erasmus office will then nominate the students to their host institution.
Once nominated, students are required to complete an application with the host university.
The host university advises students of the application procedures by email or makes this information available on the website.
Students then apply (usually online) to the host university and submit the application to the host University.
Provided that a complete application has been submitted within the deadline, students should receive a Letter of Acceptance from the host university 4-6 weeks later.
NB: For certain courses, mainly Performing Arts, Architecture and Product Design, the selection process at the host university is very tough and students are not guaranteed to be accepted.
NB: Students must register at UL for the academic year and pay the annual registration fee to UL, even though they will be abroad on ERASMUS for part of the year.
The UL Erasmus team sends an information pack to the student's home address once nomination to the host University has been made. This pack contains all relevant forms, the ERASMUS handbook, the ERASMUS Charter and contact details of the host University. The forms are also available on the UL Global website.
Students who are eligible for the Erasmus programme, may opt for a non-EU rather than an EU Exchange. Normally, the non-EU Exchange takes place in the Autumn semester of Year 3 (semester 5). Business Studies students are encouraged to go on exchange in Year 2 in order to accommodate specialisation in Year 3.
- Attend an information session. These are organised by the Academic Coordinators for the specific degree programmes. Application forms and lists of partner universities are issued to students at these meetings and are available at the UL Global Office (E0-020).
- Read the UL non-EU Exchange Information Booklet, which may be downloaded from this site.
- Research the institutions that are linked to the specific degree programmes.
- Students are advised to make an appointment to see the Academic Coordinator for their degree programme to ensure that they are familiar with the academic requirements of their programme. For example, programmes that do not have an integrated or compulsory academic exchange normally require 30 ECTS or a pass in five modules studied abroad. The grades for these modules are transferred to the student's UL academic profile and the grades will affect the student's QCA.
- Complete the UL non-EU exchange application form, have it signed by the Academic Coordinator and return it to the non-EU Exchange Administrator in room E0-020.
- Next, the nomination as a non-EU exchange student will be sent to the host university by the non-EU Exchange Administrator. The host university will then inform the student of the procedures for applying for the non-EU exchange, applying for a visa if required, and reserving accommodation at the host university.
- Students should make a provisional selection of modules – particularly for North American universities as classes fill up quickly before the semester starts. Modules should be approved by the UL Academic Coordinator or the Course Director of the student's degree programme. In case certain classes are not available or there is a clash in the timetable, students should confirm their provisionally selected modules on arrival and at registration at the host university.
Students should apply for academic exchanges a year in advance – application forms for the autumn semester should be received by the non-EU Exchange Administrator in UL Global by the end of October. Applications for spring semester exchanges should be received by the end of September.
Examinations at the Host University
The transcript of results is the document that certifies study and academic results for the purposes of academic progression at UL. This is issued by the host university once the student has fulfilled the examination and assessment requirements. It is, therefore, essential for students to sit all of their examinations. Students should make sure that they do not book return flights until they are sure of the date and time of their examinations and when they will be completed. This information will be supplied in the information pack sent to the student's home address by the host institution on receipt of the student's application form. The student will also be able to determine when examinations are scheduled by emailing the host coordinator.