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UL New and Existing Students

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Timetabling & scheduling

Table showing schedule of weeks students will be on campus and off campus for classes

Please note: The above on-campus schedule may change in line with the latest Government advice. Please ensure you check the latest course delivery information in case of changes.

Timetables are available on the UL Timetable website

You can view additional timetable information and FAQs on the Student Hub Online:
   -  Understanding your timetable and the on-campus schedule
   -  Reasons your timetable may be blank

Blended learning approach

Your online learning week will resemble a regular teaching week as much as possible, but with all content delivered online. This will enable students to engage in synchronous and asynchronous learning activities. Individual courses will vary the content between synchronous and asynchronous activities for students across modules in a way to maximise opportunities for students to engage with maternal online.

Synchronous activities will be on your timetable and include scheduled broadcast lecture or tutorial sessions. Asynchronous activities include those that you can undertake at any time including pre-recorded lectures and activities/tasks online (e.g. forum discussions, quizzes, etc).

Please note: The on-campus schedule may change in line with the latest Government advice. Please ensure you check the latest course delivery information in case of changes.

Your on-campus week will resemble a regular teaching week as much as possible. Space constraints created by physical distancing requirements means that lectures will be delivered online during these on-campus weeks, in addition to face-to-face teaching for labs & tutorials (up to 3 contact hours per week in each module you are taking). Individual courses will vary the content between online and face-to-face teaching for students across modules in a way to maximise opportunities for students to engage in learning while they are on campus. Courses that are offered online only will continue to operate online during all weeks.

Note: During on-campus weeks, students can use their laptops to access online learning, and facilitates will be open to enable this including the library, computer labs and other spaces, ensuring social distancing is ensured.

View the UL Online Learning Guide which outlines:

 - About blended learning
 - Technology needed to engage effectively
 - Where to access your online learning & modules
 - How to submit coursework and assessments
 - Online behaviour
 - Communicating with lecturers, tutors and peers
 - Staying connected and being 'visible' in your online interactions
 - Managing your time and workload
 - Creating optimal conditions to learn remotely
 - IT support

Illness & Covid-19 policies

  1. It is University policy that face coverings must be worn by staff and students in all University buildings and group settings on campus.  
  2. If there is a medical reason as to why you are unable to wear a face covering, you must advise your module leader in advance of returning to campus, including your medical practitioners report confirming that you need to wear a face visor instead.  
  3. Where you are unable to wear either a face covering or a face visor, for your own safety and that of the UL community, you should not come on campus. 

First and foremost, please follow HSE advice and self-isolate if recommended.

If you have, or live with someone who has, a vulnerability to Covid-19 or are required to self-isolate:

  • Contact your module leader at the start of the semester, or as soon as the restrictions apply to you, to apply for a reasonable accommodation to enable you to participate in classes as fully as possible.
  • Accommodations may include access to recorded sessions or alternative material, or other options as deemed suitable by your module leader
  • It should be noted that while UL will strive to accommodate students where possible, there may be a small number of specialised modules where this is not possible. Your module leader can advise you in this case.

If you test positive for Covid-19 you are asked to notify UL at Covid19Report@ul.ie as soon as possible with the date you were last on campus and when you were diagnosed. Your details may be used to initiate early contact tracing and the provision of health advice. Records will be deleted by UL after 30 days.

The current HSE guidance is:

If you were tested because you are a close contact and have no symptoms, you should continue to restrict your movements for 14 days. Even though your test result is 'not detected' (negative), you could still have the virus. It can take up to 14 days for the virus to show up in your system after you have been exposed to it.

A 'not-detected' result does not mean that you never had COVID-19. It just means that the virus was not found in the sample the lab tested.

It’s possible that you had the virus. But that either your immune system cleared it by the time you were tested or there were no viruses present in the sample.

If your GP decides that you need to be tested, they will arrange a test for you. You will need to self-isolate while you wait for your test. The people in your household will need to restrict their movements.

Campus supports & facilities

Coming to university is a great way to develop new skills and meet new people through clubs, societies and events that run throughout the year. The University, UL Student Life and UL Postgraduate Student Union are working together to maximise the opportunity for these extra-curricular activities to continue. You can expect that, where practicable and in line with government guidelines, we will continue to offer you an opportunity to participate in these activities and to avail of student services.

Access to facilities:

  • Educational facilities: Priority will be given to students during their scheduled on-campus weeks.
  • Library: Accessible remotely for students and staff. Physically accessible by advance booking only with priority given to students scheduled to be on-campus. Visit the library website for more information.
  • Sports facilities: General activity facilities (e.g. Gym, swimming, etc.) are accessible by booking through the UL Sport App (Download from the AppStore or Google Play).
  • Student supports on campus: Most support services will be delivered online and can be accessed in your on-campus and off-campus weeks. Some services may be delivered online where safe to do so.

For further information on these services and more, visit the campus facilities webpage.

  • In the weeks you are scheduled to be on-campus, you will find communal areas and study spaces marked with their socially distanced capacities.
  • Rooms and computer labs not in use for teaching may be used for study purposes / attending online classes. Check computer lab availability.
  • In addition, if computer labs have been allocated specifically for your course, you will be informed by your department.

UL’s campus WiFi is available in all teaching and study spaces, office areas, dining locations and many outdoor spaces, Simply select eduroam in your device settings to connect.

Academic information

In-semester assessments will continue to be the default approach for the Autumn 2020 semester. At the beginning of the semester, your module leaders will outline the assessments for each module, however, in general, there will not be formal exams during examination weeks. Please note that:

  • Discussions are ongoing with accrediting bodies and it may be necessary in a limited number of cases to hold formal exams during the semester. You will be informed by your module leader at the start of the semester if this applies to a module you are taking.
  • All assessments will continue to reflect the high standards, address learning outcomes and offer equivalent validity as any assessment ordinarily conducted on campus.
  • Normal progression criteria will apply: students will be required to have a QCA greater than 2.00 and no deficient grades (e.g. F, I, NG, N) to progress to the next year of their course or to graduate as appropriate. Students who cannot progress will be required to repeat or link-in the following year.
  • Please contact your module leader or course director for further information.

All Erasmus programmes are cancelled for the Autumn 2020 semester. An alternative Erasmus programme has been developed for students who had arranged Erasmus placement in Autumn 2020. Your course director will be in contact with further details.

Cooperative Education: We are continuing to work with employers regarding Cooperative Education placements for 2020/2021. There are, of course, pandemic-related challenges in the external labour market and we will continue to monitor government and HSE advice.  Please continue to check your UL student e-mail for updates and respond to any actions required of you. We will be holding our Online Coop Clinics throughout the semester and you can attend any of these clinics re any queries or concerns you might have regarding your placement.

School Placement: We are continuing to work with our network of schools on the delivery of the 2021 School Placement programme. We will also continue to monitor government and HSE advice in relation to the pandemic and any potential effects on placements.

Clinical Placement: We continue to work with all placement providers regarding clinical placements for the coming academic year. Your placement officer will be in contact with further details if there are any changes or updates to your clinical placement.

On-campus accommodation

  • Each student house/apartment on-campus is designated as a ‘Household Cluster’. Prior to check in all residents must view a compulsory online video induction which outlines the protocol and safety measures in place for the on-campus residences at UL.
  • If a resident in a Household Cluster is showing symptoms/confirmed case of Covid-19, the student must self-isolate immediately and alert the Village Management Team and the HSE. All other residents in the household cluster must also self-isolate and arrange testing.
  • If a student has a confirmed case of Covid-19 they will need to move temporarily to a quarantine apartment/house for a 14-day isolation period. There are 50 quarantine student bedrooms on campus at UL - 2 apartments in each village to support containment in the event of an initial outbreak. The remaining residents in the affected household cluster must self-isolate in situ for 14 days. The Village Management Teams are then on hand to facilitate and support students in self-isolation and in quarantine accommodation.
  • It is strongly recommended that student(s) remain in their supported self-isolation accommodation until after their 14-day period is complete.

The following supports are in place to help those in self-isolation and in quarantine accommodation on campus:

  1. Village Management team: Available by phone 24/7 to support student requirements
  2. Food and sustenance: While food supplies should be ordered online if possible, if unavailable the Village Management teams will arrange the delivery of food supplies directly to the resident’s front door.
  3. PPE & Sanitisation equipment: A full stock of PPE equipment, digital thermometer, and sanitation equipment is supplied to all self-isolation and quarantine accommodation facilities.
  4. Crockery and cutlery: Any student in self-isolation is required to use separate crockery and cutlery which should be kept separate from others. The Village Management Team will supply additional sets of crockery and will arrange immediate delivery of same.
  5. Readymade meals: The Village Management Team have arranged a 7-day meal plan with a catering operator on campus if students wish to avail. A fresh and nutritious readymade meal can be delivered directly to the student residence daily if required.
  6. Medical and other supplies: The Village Management team will organise the collection and delivery of any other supplies (e.g. prescriptions) to the resident’s front door.

If you need further details or wish to avail of any of the above supports, please contact the relevant village management team.

Additional supports

Support Who to contact? Contact Details
Accommodation Accommodation Office accommodation@ul.ie
Clinical Placements Your Course Director  
Cooperative Education Placement & School Placement Cooperative Education & Careers Division ul.ie/CECD/ContactUs
Fees Fees Office ulsites.ul.ie/finance/finance-documents-0#fees
International programmes Your course director / International Division ul.ie/international/find-us/contact-us
ITD ITD ulsites.ul.ie/ITD/student-computing-services-information
Library & Information Services Library & Information Services ul.ie/library
Timetables Academic Registry ul.ie/academic-registry
Student Affairs Individual Offices in Student Affairs ulsites.ul.ie/studentaffairs

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