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Information for Staff

Graduate Conferrings

Registration: Processing staff must register outside the Bourne Vincent Gallery on the first floor of the University Concert Hall 20 minutes before the start of the ceremony.

Processions: The processions will enter the University Concert Hall in the following order:

  • Graduand procession
  • Academic procession (led by members of Governing Authority)
  • Platform party

View an illustration of the composition and order of the academic procession.

The platform party includes the Chancellor, President, Vice Presidents, Associate Vice Presidents, Deans, and Directors. The Mace Bearer leads the Chancellor, President and Vice President Academic Affairs & Student Engagement.

Approximately five minutes before the ceremony begins, the academic procession is led from the middle floor of the Concert Hall Atrium to the ground floor. Two entry points to the Concert Hall are used; the academic procession splits and enters through both doors. Music commences and the academic procession is led by two staff members through the Concert Hall onto the stage area. You are directed to your seat, where you remain standing while awaiting the arrival of the platform party.

Order of Ceremony

  • Academic Procession
  • Governing Authority
  • Academic Council
  • Visitors
  • Staff
  • President convenes meeting of the University for conferring academic awards
  • Dean delivers a welcome address
  • Dean presents the graduands, who are then called to receive their award
  • President confers awards
  • President confers special distinction awards
  • President delivers a conferring address
  • Academic procession and new graduates retire

Conclusion of Ceremony: After delivering his address, the President returns to his seat, recessional music commences and everybody stands. The Chancellor, President and members of Governing Authority don their caps. The Mace Bearer removes the mace from its pedestal and leads the platform party, which is followed by the academic procession, from the stage. The academic procession exits the Concert Hall using the same route as when entering. Led by the Mace Bearer, the academic procession proceeds to the Foundation Building Atrium.

Please complete and submit this processing confirmation form to let us know that you intend processing at the conferring ceremonies.

If you are a member of the Platform Party i.e. Chancellor, President, Vice Presidents, Associate Vice President Academic, Assistant Registrar, Deans, Directors, please complete and submit this Platform Party confirmation form.

Dress Code - University of Limerick graduation ceremonies are formal occasions, and we ask attending staff to dress accordingly.  Smart business attire is required.  

Please note that denim, t-shirts, runners or flip flops should not be worn.  Please do not carry personal items with you e.g. cameras, bags, umbrellas, etc.

Robes - You can order your academic robes from Phelan Conan Ltd. (Dates TBC) by completing and submitting this online booking formRobes may be collected in EGO10. 

The Deadline for Staff Robe booking is TBC.

The doctoral conferring process is unique to the University of Limerick. To ensure that the doctoral conferrings run as smoothly as possible, you are requested to attend a rehearsal with your doctoral recipient. You will receive notification of your rehearsal time in writing from the Vice President Academic & Registrar in advance of conferring.

It is compulsory for you to attend this rehearsal. Please confirm your attendance at the rehearsal by completing and submitting this form (one form per doctoral recipient).

Where a doctoral recipient has more than one supervisor, the supervisors need to decide among themselves which person will represent the group at the ceremony.

For further information, contact Cait Hammersley at Ext 2118 or email