Skip to main content

Information for Staff

The 2018 Winter Conferring Ceremonies will take place from Monday 15th January 2018 through to Thursday 18th January 2018.  

The ceremonies could not happen without the participation of academic and administrative staff of the University. These pages contain all the information and forms you need to prepare for your role at the ceremonies.

General Information

Registration - Processing staff must register outside the Bourne Vincent Gallery on the first floor of the University Concert Hall 20 minutes before the commencement of the ceremony.

Processions - The processions will enter the University Concert Hall in the following order:

  • Graduand procession
  • Academic procession (led by members of Governing Authority)
  • Platform party

View an illustration of the composition and order of the academic procession.

The platform party consists of the Chancellor, President, Vice Presidents, Deans, Directors, Associate Vice President Academic and Associate Registrar. The Mace Bearer leads the Chancellor, President and Vice President Academic & Registrar.

Approximately five minutes before commencement time, the academic procession is led from the middle floor of the Concert Hall Atrium to the ground floor. Two entry points to the Concert Hall are used; the academic procession splits and enters through both doors. Music commences and the academic procession is led by two staff members through the Concert Hall onto the stage area. You are directed to your seat, where you remain standing while awaiting the arrival of the platform party. Click here to see the conferring ceremony seating plan.

Order of Ceremony

  • Academic Procession
  • Governing Authority
  • Academic Council
  • Visitors
  • Staff
  • President convenes Meeting of the University for conferring academic awards
  • Chancellor's welcome address
  • Dean presents graduands from the Faculty
  • Vice President Academic & Registrar calls graduands to receive their awards
  • President confers awards
  • President confers special awards
  • President's conferring address
  • Academic Procession and new graduates retire

Conclusion of Ceremony - After delivering his address, the President returns to his seat, recessional music commences and everybody stands. The Chancellor, the President and members of Governing Authority don their caps. The Mace Bearer removes the mace from its pedestal and leads the platform party, which is followed by the academic procession, from the stage. The academic procession exits the Concert Hall using the same route as when entering. Led by the Mace Bearer, the academic procession proceeds to the Foundation Building Atrium.

Please complete and submit this processing confirmation form to let us know that you intend processing at the conferring ceremonies.

If you are a member of the Platform Party i.e. Chancellor, President, Vice Presidents, Associate Vice President Academic, Assistant Registrar, Deans, Directors, please complete and submit this Platform Party confirmation form.

Dress Code - University of Limerick graduation ceremonies are formal occasions, and we ask attending staff to dress accordingly.

  • Men should wear a smart suit, shirt and tie and plain black shoes (no boots or runners). Jackets should be buttoned when on stage.
  • Women should wear a smart dress or suit (skirt and jacket or trouser suit), and smart shoes.

Please note that denim, t-shirts, runners or flip flops should not be worn.  Tattoos should be covered.  Please do not carry personal items with you e.g. cameras, bags, umbrellas etc., as you will not be permitted to bring these with you on stage.

Robes - You can order your academic robes from Phelan Conan Ltd. by completing and submitting this online booking form, before the 8th January 2018.

The doctoral conferring process is unique to the University of Limerick. To ensure that the doctoral conferrings run as smoothly as possible, you are requested to attend a rehearsal with your doctoral recipient. You will receive notification of your rehearsal time in writing from the Vice President Academic & Registrar in advance of conferring.

It is compulsory for you to attend this rehearsal. Please confirm your attendance at the rehearsal by completing and submitting this form (one form per doctoral recipient).

Where a doctoral recipient has more than one supervisor, the supervisors need to decide among themselves which person will represent the group at the ceremony.

For further information, contact Cait Hammersley at Ext 2118 or email cait.hammersley@ul.ie