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Student Status Committee

Student Status Committee (SSC) meeting dates: The next SSC meeting will be held on 3 February 2021. The deadline for applications is 12:00 noon on 29 Jan 2021.

All Student Status Committee (SSC) applications and supporting documentation should be submitted through Student Hub Online. We ask that all application forms be sent in the original word document format to assist with application screening.  

Student Status Committees are appointed for each department to deal with applications for the following:

Readmission applies to a student who should have repeated a semester or year, but for whatever reason did not do so at the expected time. Any student can apply for readmission to a course, provided they were intially enrolled in the course for no less than one semester. 

Students seeking re-admission to the University after an absence of at least one semester are required to make their application to the Academic Registry at least three weeks prior to the commencement of the relevant semester. 

How To Apply for Re-admission

  1. Complete the Readmission Form.
  2. Submit the completed form here.
  3. You will be notified by email of the time and date of the committee at which your application will be discussed. 

Deadline:

​Students seeking readmission to the University are required to make their application to the Academic Registry before the following deadlines:

  1. Autumn semester re-entry: Apply to the June SSC
  2. Spring semester re-entry: Apply to the September SSC

Details on internal transfers can be found on the Changing or Leaving Your Course page.

The SSC makes decisions about internal transfers for undergraduate students from Year 1, Semester 2 onward.

Internal Transfer commencing in the Autumn Semester: Apply to July SSC.
Internal Transfer commencing in the Spring Semester: Apply to September SSC.

A student may be eligible to apply for a leave of absence under the following conditions:

  1. The student has completed one semester at UL
  2. The student has no deficient grades

Circumstances considered to be acceptable for granting leave of absence include:

  • Certified illness
  • Financial hardship
  • Family bereavement
  • Psychological, emotional or social problems (verified by medical officer, GP, counsellor or chaplain)
  • Vocational uncertainty 

How to Apply for a Leave of Absence

  1. Complete Part I of the Leave of Absence Application Form.
  2. Submit completed form through Student Hub Online [Student Record/Course Requests > Student Status Application].
  3. You will be notified by email of the time and date of the committee at which your application will be discussed. 

Normally, students should lodge Leave of Absence applications with Academic Registry before the end of the semester preceding that in which they intend to take leave. To support those facing uncertainty during Covid-19, students can now submit applications up to two weeks after their official course start date.

  • Student requesting Leave of Absence from September to September: Apply to the July SSC
  • Student requesting Leave of Absence from January to January: Apply to the September SSC

Please note: A leave of absence from the University may impact your SUSI funding (if applicable). You should engage directly with SUSI to find out if you will be impacted.

Recommencing Your Course Following a Leave of Absence

Students may apply to recommence their course following a leave of absence. The application form must be completed by both the student and the course leader. 

Students on a leave of absence for a period greater than 1 year cannot apply for recommencement and must instead apply for re-admission. 

How to Apply for Recommencement

  1. Complete the Leave of Absence: Recommencement Form.
  2. Submit the completed form here.
  3. You will be notified by email of the time and date of the committee at which your application will be discussed.

The application must be submitted no less than one month prior to the student's return. 

The SSC oversees applications for exemption from: 

  • Individual modules
  • Cooperative placements
  • Off campus placement / Erasmus

Exemption from a full semester or year of a course of study is handled as part of the admissions process via the University's policy on Recognition of Prior Learning. 

How to Apply for an Exemption from an Individuals Module(s)

  1. Complete Part I of the Application for Exemptions.
  2. Submit completed form through Student Hub Online [Student Record/Course Requests > Student Status Application].
  3. You will be notified by email of the time and date of the committee at which your application will be discussed. 

Students are expected to have achieved a minimum pass standard in any equivalent module in order to be eligible for exemption. Following consultation with the course leader, the SSC may decide to award an exemption or carry forward the previous grade as appropriate. 

Applications for an exemption in an individual module should be made to the Academic Registry before the commencement of the semester in which the module is due to be taken.

  • Exemption for Autumn Semester module: Apply to the July SSC.
  • Exemption for Spring Semester module: Apply to the September SSC.

How to Apply for an Exemption from Cooprative Education Placement

A student may apply for an exemption from Cooperative Education, following discussion with and approval from the Cooperative Education Manager.

  1. Complete Part I of the Cooperative Education Exemption Form
  2. Compose a 2-page summary of your experience (details on application form).
  3. Submit completed form through Student Hub Online [Student Record/Course Requests > Student Status Application].
  4. You will be notified by email of the time and date of the committee at which your application will be discussed.

The application should be lodged to the Academic Registry at least two semesters prior to the one for which exemption is being sought.

  • Exemption for CoOperative Education placement commencing in January: Apply to July SSC.
  • Exemption for CoOperative Education placement commencing in September: Apply to the February SSC.

How to Apply for Exemption From External Placement

A student may apply for exemption from an external placement provided they are able to demonstrate that they have successfully completed equivalent standards in the past. Applications may also be considered where the student has spent time studying in another relevant institution, lived outside of Ireland or acquired extensive experience of interculturalism. Exemptions must be discussed with the appropriate placement coordinator prior to application submission.

  1. Complete Part I of the Application for Exemptions.
  2. Compose a 2-page summary of previous experience (details on application form).
  3. Submit completed form through Student Hub Online [Student Record/Course Requests > Student Status Application].
  4. You will be notified by email of the time and date of the committee at which your application will be discussed.

The application should be lodged to the Academic Registry at least two semesters prior to the one for which exemption is being sought.

  • Exemption for Erasmus commencing in January: Apply to July SSC.
  • Exemption for Erasmus commencing in September: Apply to the February SSC.

A student may make an application to be considered for an alternative to an External Academic Placement, where the placement is a core element in their course. This may be achieved by:
- taking an appropriate number of agreed modules at UL (where possible)
OR
- undertaking project-based work.

The student must discussus the specifics of an alternative programme with the relevant Course Director prior to submitting an application. Applications for Alternatives will only be considered where the SSC is satisfied that all possible external placement options have been explored, and that students have briefed themselves in full about all financial and other supports that are available to them through the International Office and other sources. Circumstances that may be considered include:

  • Medical conditions (certified by the UL medical or counselling services)
  • Family dependency (certified)
  • Other extreme exceptional circumstances

How to Apply for an Alternative to External Academic Placement

  1. Complete Part I of the Application for Alternative External Academic Placement.
  2. Compose a 1-2 page summary outlining the reasons for your application. 
  3. Submit completed form through Student Hub Online [Student Record/Course Requests > Student Status Application].
  4. You will be notified by email of the time and date of the committee at which your application will be discussed.
  5. Should your application be successful, you must complete the Agreed Alternative to External Academic Placement Form, signed by the relevant Course Director, and return it to the Academic Registry no later than two weeks after the relevant Student Status Committee Meeting has taken place.

The application should be submitted to the Academic Registry at least two semesters prior to the one for which exemption is being sought.

  • Alternative to External Placement commencing in January: Apply to July SSC.
  • Alternative to External Placement commencing in September: Apply to the February SSC.

If the Academic Council Grading Committee decides upon a change in your student status, you and your adviser will both by notified by email. If you believe this decision has been made incorrectly, you are permitted to submit an appeal to the SSC for consideration. 

The procedures for appealing status decisions are included in the original email from the Academic Council Grading Committee notifying you of your change in student status. All applications must be submitted no less then 5 days in advance of the meeting of the student status committee. 

How to Appeal an Academic Council Grading Committee Decision

  1. Complete Part 1 of the Academic Council Grading Committee Appeals Form.
  2. Submit completed form through Student Hub Online [Student Record/Course Requests > Student Status Application].
  3. You will be notified by email of the time and date of the committee at which your application will be discussed. 
  4. Appeals deemed legitimate by the Student Status Committee will then be sent to the Academic Status Appeals Committee for subsequent review and decision.

The decision of the Academic Status Appeals Committee is final. 

The SSC meets three times a year following the end-of-semester exams and annual repeat exams in February, July and September.

Students can make an application to the SSC provided they had been current UL students for at least one set of exams/one grading cycle, regardless of outcome. Applications must be submitted at least five working days in advance of the meeting, and must be made at least one semester prior to implementation of the request. 

Applications are not processed outside of the scheduled meeting dates; however, in some cases it may be necessary to obtain a decision before the next committee meeting. In these cases, students must gain written approval/support from their Course Director or the SSC Chairperson prior to submitting their application to the Academic Registry. Applications without evidence of such approval/support will be held for review at the next scheduled meeting.  

Please refer to the Handbook of Academic Regulations & Procedures for further details.