Students who are eligible for the Erasmus programme, may opt for an international rather than an EU exchange. Normally, the exchange takes place in the Autumn semester of Year 3 (semester 5). Business Studies students are encouraged to go on exchange in Year 2 in order to accommodate specialisation in Year 3.
- Attend an information session. These are organised by the Academic Coordinators for the specific degree programmes. Application forms and lists of partner universities are issued to students at these meetings and are available at the International Education Division (E0-030).
- Read the UL Exchange Information Booklet, which may be downloaded from this site.
- Research the institutions that are linked to the specific degree programmes. Reports from former exchange students and information on the universities are available from the International Education Division (IED).
- Students are advised to make an appointment to see the Academic Coordinator for their degree programme to ensure that they are familiar with the academic requirements of their programme. For example, programmes that do not have an integrated or compulsory academic exchange normally require 30 ECTS or a pass in five modules studied abroad. The grades for these modules are transferred to the student's UL academic profile and the grades will affect the student's QCA.
- Complete the UL exchange application form, have it signed by the Academic Coordinator and return it to the Exchange Administrator in room E0-030.
- Next, the nomination as an exchange student will be sent to the host university by the Exchange Administrator. The host university will then inform the student of the procedures for applying for the exchange, applying for a visa if required, and reserving accommodation at the host university.
- Students should make a provisional selection of modules – particularly for North American universities as classes fill up quickly before the semester starts. Modules should be approved by the UL Academic Coordinator or the Course Director of the student's degree programme. In case certain classes are not available or there is a clash in the timetable, students should confirm their provisionallly selected modules on arrival and at registration at the host university.
Students should apply for academic exchanges a year in advance – application forms for the autumn semester should be received by the Exchange Administrator in IED by the end of October. Applications for spring semester exchanges should be received by the end of September.
Examinations at the Host University
The transcript of results is the document that certifies study and academic results for the purposes of academic progression at UL. This is issued by the host university once the student has fulfilled the examination and assessment requirements. It is, therefore, essential for students to sit all of their examinations. Students should make sure that they do not book return flights until they are sure of the date and time of their examinations and when they will be completed. This information will be supplied in the information pack sent to the student's home address by the host institution on receipt of the student's application form. The student will also be able to determine when examinations are scheduled by emailing the host coordinator.