How do I book a visitor into the Reserved Visitor Carpark?

Email: giving such details as name of visitor(s), arrival/departure times and university contact name.

How do you book rooms for use in buildings during/outside office hours?

To request a room to be reserved, a Room Booking form (available from Student Academic Administration website) should be completed in detail and sent to the email account Room.Bookings or ( if email is from outside the UL campus). The room booking will then be confirmed if there is room availability or an alternative may be offered.

How do I get items moved - within campus?

Please contact Porters at x2249 for items to be moved within a building. For items to be moved between buildings on campus, please email giving full details of items to be moved, persons contact and location details. 

My door lock is broken, what is the procedure?

Please contact the Buildings and Estates Department at ext 2001/2006.

Who do I report a leak to?

Please contact the Buildings and Estates Department at ext 2001/2006.

How do I obtain a key for my office?

Please print off and complete a Key Request form (with full details) and return by post to the Buildings and Estates Department or Portering Staff of applicable Building.

Where can I get a campus map?

The print room issues all printed campus maps. Campus Maps can also be found on the Buildings and Estates web site.Click here

Health & Safety

The Buildings and Estates Department plays a key role in ensuring the Health and Safety of the Campus Community in accordance with the University's obligations under current safety legislation - the principal items being: 

1. Safety Health and Welfare at Work Act (2013) 
2. Safety Health and Welfare at Work Act (Construction) Regulations 2005

Departmental Health and Safety (internal): 

The department maintains a "Departmental Safety Statement" which outlines policy and procedures relating to internal safety issues including Duties and Responsibilities, Risk Assessment and Hazard Identification etc. 

Construction Projects: 

The Buildings and Estates Department acts on behalf of the University in appointing Project Supervisors for the design and the construction phases of projects in accordance with statutory requirements. On completion of a project the Department of Buildings and Estates formally takes over responsibility for the particular building/area together with the project safety files and manuals. 

Campus Community: 

The Buildings and Estates Department plays a major role in ensuring day-to-day safety and welfare of the campus community, visitors etc. This is achieved through a combination of resources, procedures and systems. Examples of some of the major safety systems include:

  • Fire Alarm
  • Gas Detection
  • Auto Fire Extinguishing Systems
  • Emergency Lighting
  • Smoke Ventilation Systems
  • Smoke Curtains
  • Fire Rated Doors
  • Magnetic Door Releases
  • Automatic Fire Doors
  • Fire Extinguishers
  • Sprinkler System
  • Fire Hydrants
  • Fire Hose Reels
  • Dry Risers
  • Lighting Protection Equipment
  • Gas Distribution Network - Internal
  • Gas Distribution Network - External
  • Electrical Distribution Systems
  • Water Sterilization
  • Statutory inspections of plant and equipment by insurance company representatives
  • Liasing with emergency services (Local Authority, Fire Brigade and Gardai)

The Buildings and Estates Department plays a pivotal role in the University's Executive Crisis Management Plan.

Good Receiving

Control & Delivery of Goods & Materials on Campus All goods purchased on behalf of the University of Limerick are channelled in through Goods Receiving. The relevant paperwork is processed and the goods are despatched via the portering service and via a delivery van to outlying campus buildings. If you wish to avail of a "Collect and Return" service from a supplier then you can use the Goods Receiving area as a collection point. Control & Despatch of Goods & Materials off Campus Goods Receiving handle all goods leaving the University of Limerick Campus. The two specialised services offered are: An express delivery service for urgent items. A service for delivery of high value items where insurance of goods is important. For information and assistance contact extensions 2056 or 2505 or E-mail:


General Cleaning

The Buildings and Estates Department has the responsibility of cleaning the University's didactic  (academic spaces) and Research Buildings. Internal cleaning of all buildings is carried out on a daily basis. 

Daytime cleaning (normal working hours) is limited to servicing of toilet areas and emergency clean ups. 

General cleaning of the campus buildings is done outside normal working hours from 5.00pm - 1.00am Monday to Friday. 

Offices are cleaned twice weekly as per this schedule and rubbish bins are only emptied during these cleans.

Should you have an issue regarding the cleaning standards in your office/laboratory/etc. Please log your concerns by e-mail ( to the Buildings and Estates Department. On receipt of your e-mail, your concern will be reviewed and the necessary action taken where required. 

Special Cleaning service 

Special cleaning service can be arranged for particular Department events. Departments holding special events can arrange for a special cleaning service by contacting by e-mail ( Buildings and Estates Department will arrange for the work to be carried out by the Campus cleaning contractor. The cleaning contractor will issue a separate invoice for the cost of the special clean to the requesting Department. 

Window Cleaning 

Cleaning of all Campus windows, both internally and externally is carried out on an annual basis between July and September. Windows will be cleaned on a building by building basis. Should the appointed contractor miss cleaning your window, please email


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